Job Description

Contract Duration: Definite (One Year)

Job Purpose:

• The overall objective of this position is to manage and coordinate overall planning, implementation, management, monitoring and evaluation of the project;
• To provide appropriate technical and managerial support and guidance to Concern staff for the proper implementation and management of the project.
• To ensure effective and efficient budget planning and utilization of the project as per Concern and donor policy and procedure,
• To maintain and ensure cordial working relation with stakeholders mainly target beneficiaries, local government structure, the community, NGOs and other agencies at Zone/Woreda levels;
• To ensure active participation in project network/forum and coordination at zonal/woredas levels; 

Main Duties and Responsibilities;

Project Design and Planning,

• Participate in contextual analysis and prepare and share report.
• Design and develop Project Concept Note (PCN) and/or Project proposal as per concern and donor format and standard.
• Prepare and submit activity and budget plan of the project in consultation with the team as per the standard format.
• Prepare the proposal per the government format and facilitate the signing of project implementation agreement based on donor approved proposal document. 
• Work closely with Concern team members – both South Area Office and Head Office at Addis Ababa to ensure that project quality is maintained.

 Project Implementation,

• Prepare detailed implementation/operational plan (DIP) (activity and budget) of the project and clearly communicate to staff;
• Prepare and put in place clear project implementation guideline/modalities and create common understanding with the staff for action;
• Facilitate appropriate trainings/orientations to the project field staff on the project objective, strategies, target group, activities, implementation modality, donor policy/procedure, etc;
• Provide technical and supportive supervision and guidance to Concern field staff for proper implementation of the activities with standard quality;
• Ensure the quality implementation of project activity and budget as per the project document, and Concern and donor policies and procedures;
• Lead emergency response in the project area, if the situation demands.

Financial Management

• Prepare detail budget plan of the project (annually) per the approved grand agreement, and Concern/donor financial policies and procedures, and communicate the staff for action;
• Aware and clear on Concern and donor/KOICA financial policy, and ensure the proper application in day to day project implementation;
• Ensure the proper utilization and management of the project budget as per the DIP (budget narrative agreed with donor), and Concern and donor financial guideline and procedure;
• Prepare and submit monthly cash request for the project;
• Follow-up the monthly management account and ensure the financial utilization is on track per the approved project plan, and provide feedback as necessary;
• Ensure that all project related disbursements are done per the budget line and amount, and donor project agreement;
• Review the project budget and request prior approval if there is any deviate / revision is necessary in consultation with finance department.

HR

• Proper management and guidance of the project staff in line with Concern Worldwide HR manual.
• Ensure that project staff are aware of Concern HR policies and procedures and they adhere to those policies and procedures.
• Provide technical and coaching/mentoring support and build the capacity of the project staff to perform their assigned roles and responsibilities effectively.
• Create a favorable working environment and ensure that good team spirit is created and developed among project staff members.
• Regularly assess staff health, safety and security issues, and provide briefing to staff and report any issues to South Area Coordinator;
• Facilitate and ensure that new recruits receive JD and appropriate induction before starting working;
• Ensure the project staff prepare and do Performance Development Review (PDR) with respective supervisor as per Concern Worldwide HR manual.
• Develop a Performance Development Review (PDR) plan and evaluation including staff development plan for her/his team.
• Participate on HR recruitment for the project.

 Monitoring & Evaluation, and Reporting

• Take the lead role to prepare checklist and conduct regular monitoring and supervise the proper implementation of the actions as per the approved project agreement;
• Conduct regular review meeting and discuss with Concern staff and stakeholders to ensure efficient and effective implementation of project;
• Undertake regular technical and supportive supervision field visits and technical advice to ensure the implementation of planned activities per agreed project and standard quality with donor. 
• Prepare and share the major findings of the monitoring and technical support field visit reports.
• Design and develop and put in place data collection and reporting format for internal use in collaboration with MEAL and programme coordinators;
• Produce concise, reliable and timely progress reports (monthly, quarterly, biannual and annual reports on the progress, achievements, challenges, learning, etc) and submit as per schedule;
• Design and develop and put in place appropriate databases and ensure that appropriate project data/information are properly collect, document and share in collaboration with MEAL;
• Build data management and report writing skill of staff through technical assistance, coaching or/and facilitating relevant training;

 Other Systems and Security Management

• With Finance and Administration staff ensure that all goods, services and money are procured (using the correct documentation and codes), stored and distributed.
• Monitor and if necessary report on security issues to the senior management

Gender Equality 

• Ensure that programme/project staffs have a strong understanding of gender mainstreaming and that gender mainstreaming tools are effectively implemented across all programmes/projects 
• Coordinate with the Gender Equality Coordinator in planning, allocating and implementing a programme budget for gender mainstreaming
• Ensure that programmes have a thorough gender mainstreaming design and plan from the conceptualization stage
• Ensure that gender mainstreaming is effectively implemented and monitored throughout the project cycle management process.
• Ensure that gender sensitive indicators and M & E plans are in place and that they are effectively monitored
• Ensure quality reporting on gender mainstreaming in all programme reports  

Emergency Response 

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Job Requirements

Essential:

Education and experience:

• MPH/ MSc or BSc. degree in Public Health, Nutrition or other health related fields of study with minimum of three years or six years relevant experience respectively in an emergency & development context;
• Minimum of three years NGO experience
• Management experience in wider emergency response programmes
• Experience of managing multi-sectoral teams
• Financial Management skills and some experience in donor compliances
• Good analytical, monitoring and evaluation skills
• Experience in CMAM programme is advantageous
• Flexible, reliable, culturally sensitive
• Fluent spoken & written English and local languages
• Good administrative skills
• Computer Literate
• Self-starter and motivator
• Excellent communication and interpersonal skill

Competencies;

Desirable:

• Knowledge of participatory approaches
• Excellent ability to write good quality reports and proposals in English.
• Able to work in teams/ isolated situation and stressful environments and under pressure meeting deadlines.
• Ability to plan own work, set priorities, complete work under pressure or when faced with competing demands and report
• Analytical skills
• Strong interpersonal and communication skills
• Computer proficiency

What We Offer

• A competitive salary and benefit package
• Excellent medical benefits (100% cover including dependents)
• 20 days annual leave
• 26 weeks maternity leave, 18weeks(unpaid) parental leave

How to Apply

Interested applicants should send non-returnable C.V., application letter outlining how your experience and education fit this vacancy, please note that no need to submit your supporting documents:

Apply Via Ethiojobs.net or in person at Wolaita and Gurage Zone Cheha Woreda Concern Worldwide Offices 

Safeguarding at Concern: Code of Conduct and its Associated Policies

 Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

Female candidates are highly encouraged to apply. 

Only short listed candidates will be contacted