Job Description

Scope: Supply Chain Assistant is responsible for all procurement processing, procurement documentation, and procurement reporting at the Field Office. Reporting to Supply Chain Officer, the Supply Chain Assistant-Procurement is responsible for the efficient coordination and management of procurement functions for IRC’s office in Gambella Field Office. He/ She must be able to rapidly procure Program supplies, services and equipment, whilst ensuring best practices and maintaining audit-compliant records.

DETAIL RESPONSIBILITIES:

• The implementation and / or maintenance of standard IRC procurement policies and procedures.
• Ensuring that procurement is carried out in accordance to IRC and donor-specific polices.
• Establishment and maintenance of ethical, professional working relationships with suppliers.
• Coordination with Finance, Admin and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
• Ensuring that a transparent and responsive procurement process is implemented and maintained.
• To review purchase request is in compliance to unit of measurement, specification, item category and procurement procedures to be followed.
• Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
• Perform all procurement of goods, service with BvA system and generate timely procurement report.
• Ensuring that all Supplies, services and equipment required are delivered in time.
• Maintain supplier information for regularly purchased items, and be informed of current local market conditions.
• Maintain supplier information for regularly purchased items.
• Advise the Supply Chain Officer and Manager of procurement-specific issues or improvements.
• To maintain proper filling system as per IRC filling protocol.
• Any other duties or tasked delegated by Supply Chain Officer.

Job Requirements

REQUIREMENTS

• Education: Degree/Diploma in Procurement and supply chain management, Accounting, Business Administration, Commerce or Finance.
• Experience: 1 years for BA Degree & 3 years for Diploma. NGO experience is plus.

Skill Requirements

• Good experience of computer skill & Microsoft Office.
• Good communication skills that function across a diversity of cultures.
• Ability to multi-task & carry out responsibilities independently with minimal technical support.
• Good command of spoken and written English, Amharic and local languages.
• Strong sense of personal integrity and attention to detail.
• Team spirit and problem-solving abilities.
• Ability to work under pressure and travel to field sites frequently.

Willingness to work extra hours in emergencies.

Qualified female applicants are highly encouraged to apply!

How to Apply

Candidates who meet the above qualifications; please send your CV and application letter through

P.O. BOX: 275, IRC Gambella Field Office.

Your application letter/cover letter must include the following information.

• Name of the position you have applied for
• Date of application
• Summary of your qualifications and experience\
• Motivation/objective of why you have applied for the job
• Please include at least 3 references from current and former supervisors.

Qualified female applicants are highly encouraged to apply!

Are any of your relatives employed by International Rescue committee (IRC)? If answer is “yes”, give the following information:

YES         NO

NAME

Relationship

Position

Office/field office

 IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.