Reports to: UGIRLS-2 project program officer- operation

Status: Full-time and Fixed term 

Background 

Cuso International is a Canadian development non-profit organization that works to reduce poverty and inequality through the efforts of highly skilled volunteers, collaborative partnerships, and compassionate donors. Cuso International main areas of interventions are (i) harnessing the power of volunteerism to achieve the SDGs; (ii) advancing gender equality and the empowerment of women and girls; and (iii) improving access to and quality of economic opportunities for young people.

With a funding of Global Affairs of Canada, Cuso International has designed UGIRLS2 Project to promote access to higher education for high school girls and to address several barriers that impede adolescent girls’ education in Benishangul Gumuz Regional State, Ethiopia. The project will enhance academic, social, and soft skills for adolescent girls, including those with disabilities, and strengthen the capacity of teachers and education institutions to deliver quality and gender-sensitive education. The initiative seeks to adopt a holistic and transformational approach to address barriers to girls’ higher educations, including through community engagement. Cuso International will implement this project in partnership with Institute of International Education (IIE) in selected high schools of BSG Regional State. 

Job Summary

The Logistic Assistant (LA) will provide comprehensive logistics, project and volunteer administration support, store management function to the UGIRLS2 project. The LA would play an active role to ensure relevant project inputs acquired, stored, and distributed timely as per Cuso International requirements. The LA will also responsible for day-to-day administration and logistics of the project as well as for all volunteers’ accommodation related queries.

KEY RESPONSIBILITIES:

 Project Administration and Logistic Services 

• Proactively manage staff travel logistics (agenda, airline, accommodation, documentation to carry, etc.)
• Responsible for establishing and managing budgets for project support, procurement, and logistics support
• Supervision and performance managing of any agencies or Cuso services providers contracted to support the Cuso Office.
• Prepare and maintain project beneficiaries and partners files for provision of good and supplies
• Prepare accurate databased for distribution of suppliers for partners and project beneficiaries.
• Providing all project supplies according to the approved and properly requisition and documents on time.
• Manage local procurement for the office including tender announcement, quotation collection, organization of selection process, purchase, and delivery.
• Manage the CPO store and do regular inventories stocks and timely distribution of assets as planned
• Support the CPO team on preparing and managing vendors list, organize and deliver receipts and any supporting documents to the finance team on a timely basis.
• Assist in providing all project supplies according to the approval and proper requisition and documents on time.
• Maintain accurate office transportation records, ensuring vehicles are regularly serviced, have appropriate insurance and other legal documentation requirements, and that they are used in line with established procedures.
• Conduct regular planning and facilitate timely procurement of goods and services for the field office.
• Provide logistic assistance in running workshops / trainings and conduct payment for participants when appropriate. 
• Maintain teamwork through working with the finance, procurement, and M & E officers to ensure efficiency and effectiveness in resource utilization and prepare and submit timely reports to the program manager.
• Preparing work plan and cash advance request for monthly and quarterly office utility costs and program implementation and settle all floats taken as per Cuso International financial policies and procedures on time.

Volunteer Administration and Support

• Carry out all local purchases as requested at program level in accordance with Cuso International logistic policies
• Assists in managing the proper set up / rehabilitation / running of base premises (office / volunteers house),
• Ensures the proper functioning of supply chain including procurement planning, purchasing of goods and services, their transport and storage,
• Assists in organizational planning, and maintenance of the fleet and evaluates/reports 
• Arrange accommodation and transport for volunteers, partners and Cuso International employees visiting the country office on official business, as required.
• Provide pastoral support to international volunteers in terms of their health, welfare, and personal situations as and when required and involve relevant staff to take appropriate action.
• Provide agreed financial and logistical support to international volunteers in terms of household furniture /utensils purchase, supplies and in-country transportation / flight.
• Liaise between volunteers and landlords to resolve any accommodation related maintenances / problems.
• In collaboration with other staff, take appropriate action to ensure volunteers’ safety at all time and especially in times of civil unrest and/or natural disaster.
• Ensuring implementation of the project in collaboration with the government stakeholders and beneficiaries.

Other Duties

• undertake specific additional responsibilities as needed
• Provide cover to other staff as needed.
• Attend meetings and contribute to relevant discussions of program development.

Job Requirements

Language Requirements: English and Amharic + local language in an asset 

Essential

• Diploma / Degree in procurement/supply chain management, business administration, economics, developmental studies, Supplies or a related field 
• Minimum of five years of work experience in supplies management and/or project operation support.
• Experience providing excellent customer service.
• Excellent in time management and creating and managing appropriate Management Information System of supplies and distribution of assets.
• Efficient communication skills (verbal and written).
• Excellent interpersonal skills, including the ability to listen, be patient and diplomatic.
• Effective, constructive, and creative problem-solving abilities.
• Professionalism, diplomacy, and ability to exercise discretion and maintain confidentially.
• Ability to deal effectively and professionally with people from a variety of cultural and national backgrounds.
• Commitment to teamwork.
• Attitudes and behaviors that demonstrate respect for diversity.
• Demonstrated commitment to volunteerism.
• Proficiency with Office Suite (Windows, Word, Power Point, Outlook) database and internet.
• Ability and willingness to work irregular hours and frequent travel to project locations

Desirable

• Working experiences in general education sector, especially supporting girls’ education and community mobilization,
• Interest and/or knowledge of International development issues (Gender, Climate change)
• Basic financial and budgeting skills
• Experience of dealing with national and local government departments
• Experience of working in a non-governmental or not-for-profit
• Knowledge of the national supplies and procurement management standards and ethical requirements. 

How to Apply

Submit your application at ethiopiaoffice@cusointernational.org no later than 29^th December 2020 11:59 PM Eastern Time. Your resume and one-page cover letter of application should demonstrate how you meet all the essential and any of the desirable qualifications.