Job Description

About the Company

East African Tiger Brands Manufacturing industry is an industrial facility Located in Bishoftu, which mainly focuses on industry park development, and printing and packaging manufacturing. East African Tiger Brands Manufacturing industry is now hiring key positions to aid in the growth of the company, and a competitive salary will be offered for the right candidate.

Brief

We are looking for a skilled Executive Secretary. The Executive Secretary supports senior staff members by managing various administrative tasks on their behalf. They are often the first point of contact for callers and visitors to a business, department or office. Executive Secretaries might have in order to facilitate meetings, contribute to the smooth running of events and react appropriately to the needs of the team or individual they work with. The Executive Secretary performs administrative support, organizational and customer service tasks to ensure the professionals they assist have all of the resources they need.

Primary Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Act as an office manager by keeping up with office supply inventory
• Organize and maintain the office filing system
• Producing reports and presentations
• Answering, Screen and direct phone calls and distribute correspondence
• Greeting visitors and directing them to the appropriate place
• Managing multiple or complex calendars for meetings, travel and personal commitments
• Making travel arrangements for in-office professionals and a special visitors
• Sitting in on management meetings to take minutes
• Format information for internal and external communication – memos, emails, presentations, reports
• Distributing memos, reports and other information to relevant colleagues

Benefit

• Transport service available
• Subsidized canteen service available 

Job Requirements

Qualification

• BA in /office administration /Secretarial science/ Business Administration/Mgt or related business field

Education and Experience Requirements

• Minimum five (6) years of work experience in similar role.
• Knowledge of MS Office, PowerPoint , Excel , ERP 

Competencies Required

• Deep knowledge of secretarial processes;
• Highly competent writing and verbal communication skills;
• Strong interpersonal skills;
• Strong organizational and prioritization skills;
• High sense of urgency and ability to make critical decisions;
• Experience in collecting and analyzing data;
• Ability to develop and maintain systems;
• Teamwork, leadership and motivational skills;
• Proactive thinking;
• Passionate about delivering excellence through continuous improvement;

How to Apply

Please title your application with subject line Executive Secretary 

Candidates meeting the above - required qualifications are invited to send their CV and latest work experience letter in one PDF formats through:-

Dinknesh.Tafese@ealbi.com or Kiflu.yohanis@ealbi.com

Those you have not followed the instruction automatically disqualified.