About ZOA

ZOA works with committed and motivated staff in serving millions of people affected by poverty, disaster, injustice and conflicts. Through the efforts of our dedicated staff, we are able to bring Signs of Hope and to support people who suffer due to armed conflict or natural disasters by helping them to rebuild their livelihoods.

We value our employees and offer a wide range of benefits to meet the specific needs of our staff and their families.

Purpose

The Human Resources Clerk is responsible for assisting the HR department in human resource related activities within the workplace. The HR Clerk is responsible for assisting with clerical duties related to filing (hard copies and online), personnel information, supporting contract management, recruitment and employee documentation.

 ESSENTIAL RESPONSIBILITIES AND DUTIES:

• Maintains personnel records, ensuring that all ZOA Ethiopia personnel files are complete and up to date;
• Maintain employee records (e.g. vacation and sick leave);
• Maintenance of a job roster for emergency responses;
• Assists in organizing induction for new employees;
• Maintains employee contact lists, and emergency contact information;
• Assist with employee activities as needed;
• Ensure time sheet is produced and collected periodically;
• Schedules and administrates interviews with candidates and interview panels;
• Supports screening of job applications;
• Performs all relevant other duties as assigned;

Job Requirements

This position demands a highly organized individual, with very strong attention to detail and with a proven ability to maintain administrative order in a fast paced working environment.

• University Degree, ideally in Human Resource Management or administration.
• At least one year work experience as an HR Clerk, administration officer or similar junior role in HR/administration
• High level of spoken and written English
• Good understanding of HR operations (recruiting, training, personnel filing)
• High level skills in MS Office (particularly MS Word and Excel)
• Experience in SharePoint or similar online filing systems and databases
• Solid organizational and time-management skills

VALUES:

• Commitment to perform all job responsibilities in accordance with the Code of Conduct and Integrity Framework of ZOA.
• Honest, ethical, professional behavior is a condition of employment.
• Maintains strict confidentiality.

How to Apply

If you are interested in this position, please apply via ethiojobs.net by sending your CV and a motivation letter indicating your suitability for this position to before the due date

Please provide at least 3 references related to your previous employment listed in your CV or motivation letter. 

Applicants should submit their up to date CV, and a cover letter of no more than one page in which they outline why they are applying and why they believe that they are the best candidate for the position of HR Clerk in Country Office, with reference to the job description. Applicants who send a generic cover letter will not be considered for short listing.

Only selected candidates will be contacted and invited to participate in the process of recruitment. It is our aim to inform candidates of their status in the recruitment process within 4 weeks after the vacancy has closed. A written test will be part of the recruitment procedure. Documents that do not match the profile above will not be considered. Internal candidates will have priority, in case of similar results.