COOPI Ethiopia office is currently seeking one qualified and competent Base Administrator to be based in Dolo.

Duty and Responsibilities

• Responsible for the application of Donor, Government and COOPI standards
• In coordination with PM, ensure that all expenditures meet with appropriate budget code, in accordance with the PM.
• Check in collaboration with PM that expenditures are according to the agreed financial plans and project budgets and supervise the accountancy of all projects;
• Record transactions of projects into accounting software, after collecting the financial documents from the cashier
• Control cash and bankbooks for each petty cash and bank transaction that will be summarized and closed monthly.
• Check the quality of invoices and payment documents before and after payments are made in accordance with the financial manual of COOPI and in line with audit regulations of the Country and the donor
• Check on a daily base all documents and payment requests according to the availability of funds.
• To communicate regularly with the A.A coordination office for regular payment settlement
• Control the petty cash movement; check and facilitate replenishment when the petty cash is depleted.
• Control and follow up each project’s accounts held in the Commercial Bank of Ethiopia and reconcile every month with its bankbook
• Take surprise cash counts and annual cash and stock counts, organize the report & documentation and send to the head Office on time.
• Participate in the monthly and quarterly planning giving suggestion on accounting procedures;
•  Check and verify Cash Payment, Bank Payment;
•  Check expenditures against plans and budgets;
•  Supervise and check whether that store regulations are properly applied and in line with the organization manuals;
•  Other duties related to the position.

STAFF

• As stated by HRM and in collaboration with relevant PM, lead recruitment, selection process, initiate any disciplinary, promotion or transfer measure and general management of Administrative staff of Area and Field Offices;
• Assure that staff lists of projects implemented in the area and staff documents are updated regularly by PM;
• As stated by HRM and in collaboration with relevant PM, participate to the recruitment of staff of projects;
• Ensure regular trainings to administrative staff at Area and Field Office and in collaboration with the Coordination Office.
• Ensure daily supervision and coordination of administrative staff at Area and Field Offices;

Salary: Gross salary of ETB 17,428.23 /month including, income tax, monthly insurance cost, pension contribution plus other benefit.

Job Requirements

Qualification and Experience

• University degree in accounting/ economics/ business
• A minimum of five years of relevant working experience with International NGOs in a similar position
• Fluency in English and Amharic
• Proven capacity to work in a team is essential. Experience in managing staff is an advantage.
• Experience in liaising with governmental/local authorities, IOs and NGOs.
• Demonstrated ability to work in stressful environments and under pressure.
• Computer literate, with excellent command of Microsoft Excel and double-entry book-keeping software’s.

Preferred:

• Experience in liaising with governmental/local authorities, IOs and NGOs.
• Demonstrated ability to work in stressful environments and under pressure.

How to Apply

We highly encourage female applicants

Application Deadline: 8^th January 2021

Duty starting date: ASAP

Please send your CV by email to: hr.ethiopia@coopi.org and before the 8^th of January 2021