INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT                             

Position: Field office HR & Administration Manager-Gambella

Category: Field office management level - Ethiopian National Staff

Report to: Gambella Program Coordinator (technically to the HR and   Admin coordinator in Addis)

Duty Station:   Gambella

Salary: Attractive to the market

BACKGROUND

International Medical Corps is a global, humanitarian, non profit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, non- political, non sectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

International Medical Corps in Ethiopia has been operational since 2003. Presently, IMC Ethiopia is implementing WASH, Health, Gender Based Violence (GBV), & Nutrition program in East Hararge, Afar & Gambella. In it Dollo ado Program Nutrition, Gender Based Violence (GBV), Addressing Root Cause of Migration, Sexual Reproductive Health and Mental Health in all the five refugee camps. in Gambella Nutrition, Gender Based Violence (GBV), Sexual Reproductive Health and Mental Health in all the five refugee camps. only WASH project at Somali Region - Awbare Woreda. in Afar Region at Asayita & Berhale Refugee camps IMC is implementing WASH, Sexual Reproductive Health(SRH) and Gender Based Violence (GBV) program.

Job Purpose Summary

The main purpose of this job is to support the proper implementation of IMC HR and Administration guidelines and policies specifically in addressing the field Human Resource and Administration needs in Gambella office.

The holder of this post will also be responsible to handle a range of activities in the management of employment contract, annual leave, R and R, staff annual leave, etc in the field office.

The holder of this post is also responsible for work in camp supervision and management. He/she is expected to work in the coordination of food service like food hygiene, food supply and storage, compound hygiene and sanitation improvement and in other compound and staff related issues. The Manager will work very closely with other departments in the field office in particular with HR and Admin Department in Addis, manages the performance of the field office HR/Admin department staff. 

Key Responsibilities and Accountabilities:

• Coordinate the reviewing of JDs for vacancies before posting and also coordinate the selection and recruitment process for vacancies.
• Liaise with the Addis HR and Admin Department in processing new employment contracts or amendments for renewal/ title change/salary change in Gambella Program office and submit to HR and Admin Department in Addis Ababa for approval.
• Follow up implemented tracking sheet for recruitment and pass to those concerned periodically
• Coordinate the monthly payroll data submitting to Addis HR and Admin Department through checking staff leave as per the policy and procedures.
• Support the coordination of staff Performance Appraisal in the field office as per the requirements of IMC.
• Coordinate the submission and follow up of staff’s medical reimbursement claim to HR & Admin in Addis Ababa and keep record of the same.
• Coordinate the timely collection of international and national staff timesheets by end of each month and submit to HR & Admin in Addis Ababa for review.
• Works as member of the field office senior management team.
• Supervise the arrangement of accommodation for IMC’s staff and other guests in Gambella field office.
• Coordinate and follow up the provision of ID cards to new staff in field office through working with Addis HR and Admin Department.
• Control the proper arrangement of all the paper work for new employment in gambella project office and submit to HR in Addis Ababa.
• Follow up the maintenance of staff personnel files for IMC Gambella national staff
• Coordinate the induction of new staff in the field office through working as one team with Addis HR and Admin Department.
• Ensure & Coordinate the provision of office administration functions including scanning, photocopying, etc to the field office work units.
• Manage the field office staff annual leaves (annual, sick and R & R) as per the HR manual of IMC and report to HR and Admin in Addis Ababa on monthly basis.
• Responsible for tracking the due dates and collecting monthly bills for the office and guest house utilities (electricity, water and telephone) and submit the summary to finance department for the payment.
• Works as focal person for the field office with respect to HR policy and procedure of the organization.
• Work in charge of: Compound Beautification, Guest Accommodation, Camp Hygiene/Sanitation, Food and Water Services coordination, Providing Care and Support Service for Staff, in managing the field office Equipments related to this role and Supervise the performance of the HR and Admin department and produce report periodically
• Travel to camps as required.
• Perform any other related duties assigned by the supervisor.

Job Requirements

Knowledge and Experience:

• Bachelor Degree in Business Management/HRM or related field.
• Above Seven years or more in INGO work experience in related field. 2 years Work experience in similar field working station is an advantage.
• Good command of English language, verbal and written.
• Computer skill is compulsory.
• Knowledge of local language is a plus

How to Apply

Interested applicants who meet the above requirements should submit their application letter and CV by clearly stating the position that you are applying for through www.ethiojobs.net On OR before January 08, 2021.

Female candidates are highly encouraged to apply.

Only shortlisted candidates will be contacted.

Note: IMC is equal opportunity employer and hence candidate from all background: religion, ethnic group, qualified women and people living with disabilities, etc are all encouraged to apply.