SPECIAL VACANCY ANNOUNCEMENT (SVN)

Open to Internal & External Candidates

Vacancy No. IOM-SVN/0081/2020

Position Title DTM Information Management Assistant

Duty Station Addis Ababa, Ethiopia

Classification G5

Type of Appointment SVN, Six months with possibility of extension

Estimated Start Date As soon as possible

Posting Period 28.12.2020 to 10.01.2021

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply to this vacancy.

Under the direct supervision of the National Information Management Officer and under the overall supervision of the DTM Programme Officer, the incumbent will be responsible for supporting all data management processes, including those related to the Northern Ethiopia Crisis response, and facilitating the establishment and maintenance of the DTM databases. The incumbent will be accountable for general data quality assurance across DTM datasets, conducting analysis, for verifying the coherence of datasets and conforming to IOM data protection standards.

Responsibilities and Accountabilities:

1. Support in the development, implementation and administration of database information systems to gather and process information required for DTM implementation, using standard design principles and patterns to attain high re-usability and maintainability.
2. Assist in creating database structures, end user interfaces and in preparation of business requirement documentation and training materials.
3. Improve and automate data validation mechanisms to support operational and reporting systems.
4. Proactively monitor integrated processes/database use, especially by field staff, and support the information management team in contacting users to identify difficulties related to the database, server, or connectivity.
5. Support the maintenance and expansion of the DTM Portal, implementing new requirements and functionalities, as needed.
6. Support in designing and developing DTM forms, using KOBO Toolbox.
7. Participate in the revision of the tools
8. Support the cleaning and analysis of data. Ensure data consistency and provide statistical information and mapping.
9. Develop and implement proper backup, restore, data validation, and security procedures to ensure data integrity and availability
10. Verify the information and accuracy of the data in the system and ensure that reported figures are the same as the once stored in the system.
11. Support in conducting triangulation of information
12. Support in managing and training of the data entry clerks to ensure the quality of data entered into IOM databases.
13. Ensure adherence to data protection policies following procedures put in place for requests for data changes, access and general database use.
14. Perform other duties as they might be assigned.

Job Requirements

Education

• Bachelor’s degree (BSc.) in Information Systems and Technology, Computer Science or a related field from an accredited academic institution with two years of relevant professional experience.

Experience

• Five years’ experience in software development (ASP.NET, C#), SQL database development, experience in developing web-based database applications using php and JavaScript, experience in other programming languages is an advantage, experience conducting data analysis;
• Experience in data/information management, previous experience with IOM DTM an advantage;
• Ability to verify, clean and process data using MS SQL Server and MS Excel required;
• Ability to design and maintain databases using MS SQL Server (Administration and Query);
• Knowledge of mobile data collection, Kobo Toolbox (XLS Form design and data management);
• Proficiency in Microsoft Office.

Languages

• Thorough knowledge of spoken and written English and Amharic
• Working knowledge of other national languages is strongly preferred.

VALUES AND COMPETENCIES

The incumbent is expected to demonstrate the following values and competencies:

Values:

• Inclusion & respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion wherever possible.
• Integrity & transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to Apply

Interested candidates are invited to submit their application/ motivation letter enclosed with only detail CV written in English via our e-mail address RECADDIS@IOM.INT, by Jan 11, 2021 at the latest, referring the position title and Vacancy number in the subject line of your email; no photocopies of educational/training certificates is required at this stage; applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition.

Only shortlisted candidates will be contacted.

We strongly encourage qualified women to apply!

Qualified women to apply!