About ZOA

ZOA works with committed and motivated staff in serving millions of people affected by poverty, disaster, injustice and conflicts. Through the efforts of our dedicated staff, we are able to bring Signs of Hope and to support people who suffer due to armed conflict or natural disasters by helping them to rebuild their livelihoods.

We value our employees and offer a wide range of benefits to meet the specific needs of our staff and their families.

Purpose

The overall responsibility of the project coordinator is to coordinate and manage the performance of all project officers assigned in different locations against the objectives of the We are Able project. Besides, he/she is also responsible to ensure that smooth coordination and collaboration is maintained with other consortium partners for the multiple efforts expected to deliver in the project areas. He/she is also responsible to manage the coordination and collaboration works with local government, institutions, associations on PWD and other different stakeholders in the intervention areas.

ESSENTIAL RESPONSIBILITY AND DUTIES:

Project Management

• Ensure that the Detail Implementation Plan (DIP) is prepared and implemented accordingly in the project areas
• Ensure that budget breakdown for each project activities is done by the project officers and compiled documents exist in the office for follow up on implementation
• Conduct project monitoring visits to the project sites and provide technical supports to the project staff
• Ensure that staff have prepared their weekly and monthly work plan and templates are also shared for this purpose
• Participate in the review meetings that will be conducted as a consortium at zonal and country office level
• Ensure that the staff at Zonal and wereda level are coordinating with other consortium partners
• Different workshops/forums and reviewing meetings among different stakeholders and partners are well facilitated, managed and reported
• Assess the situation of targeted people with disability regarding how they have been impacted by the project for documentation and further improvements on implementation
• Produce different guidelines as required to support different project activities for quality delivery
• Coordinate with Finance and Admin officer for different payments to effect for different project activities at site
• Ensure Budget management has been done periodically (Planning, implementation, revision & reporting)
• Hold and ensure the implementation of project activities in three woredas (Harar, Gursum, Bisidimo & Babile) as the officers will not be assigned there
• Provide technical supports as required to the government officials, associations on disability inclusion programing
• Produce different training materials on disability inclusion as required
• Participate in the project proposal development as required for further expansion in the area

 Reporting/Documentations/M&E

• Produce periodical reports of the project (monthly, quarterly and annually) and ensure its timely submission as per the deadlines to the office
• Review the activity reports from each project officer periodically
• Ensure that reporting templates are shared among the staff ahead of reporting time
• Ensure different minutes/proceedings on different workshops/trainings and meetings are well documented in the office at all levels
• Different IEC/BCC, Audio/video documentary materials are well documented in the office and distributions have been done timely to different sites on promotion/awareness raising on disability inclusion
• Different manuals, guidelines, policies and strategies related to disability inclusion is in place for regular reference and applications
• Conduct field visits to provide technical supports to the staff
• Participate in a joint monitoring programs with other consortium partners

 Staff management

• Manage staff performance appraisals timely as per the ZOA HR manual
• Ensure that staff coaching is frequently done as per the time frame
• Work to create team works/sprit among the project staff for successful project achievements
• Prepare staff development plan in collaboration with the field office coordinator

 Coordination with partners

• Create smooth relationship with other partner staff for further program integration and collaboration
• Work together with partner staff to have review meetings, planning and exchange of expertise on the project implementation
• Provide technical support to consortium partner staff as required on field of specialization to support on quality program deliveries

Job Requirements

Education/qualification:

• BA or Master’s degree in Social science fields; Social work, psychology, social psychology, social anthropology, social science, project management, development studies & etc

 Experience:      

• Five years’ experience for BA holders and 3 years’ experience for MA holders
• Proven experience working on disability inclusion programs
• Experience working on consortium projects is advantageous
• Experience on project management and related assignments

 Required skills

• Basic Computer skills
• Fluency in English & Amharic languages (speaking and writing,) ability on other local language (Oromifa) is advantageous
• Good interpersonal and communication skills

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving results in line with ZOA core values
• Good knowledge of CHS and capacitate partners to work in adherence to CHS
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
• Creates a managerial environment in-country to lead, enable and maintain our culture of child safeguarding.

Ambition:

• Sets ambitious and challenging goals for self;
• Widely shares personal vision for ZOA, engages and motivates others
• Future oriented, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with own team, colleagues, members, donors and partners;
• Values diversity, sees it as a source of competitive strength;
• Approachable, good listener, easy to talk to;

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency
• Always acts in the best interests of children

External Interface:

• Interpersonal contact regular and varied in both oral and written;
• Negotiation and representation with government & wider community

How to Apply

If you are interested in this position, please apply via ethiojobs.net by sending your CV and a motivation letter indicating your suitability for this position to before the due date

Please provide at least 3 references related to your previous employment listed in your CV or motivation letter. 

Applicants should submit their up to date CV, and a cover letter of no more than one page in which they outline why they are applying and why they believe that they are the best candidate for the position of Project Coordinator in Harar, with reference to the job description. Applicants who send a generic cover letter will not be considered for short listing.

Only selected candidates will be contacted and invited to participate in the process of recruitment. It is our aim to inform candidates of their status in the recruitment process within 4 weeks after the vacancy has closed. A written test will be part of the recruitment procedure. Documents that do not match the profile above will not be considered. The offer will be issued up on project approval from the donor. Internal candidates will also have priority, in case of similar results.