About ZOA

ZOA works with committed and motivated staff in serving millions of people affected by poverty, disaster, injustice and conflicts. Through the efforts of our dedicated staff, we are able to bring Signs of Hope and to support people who suffer due to armed conflict or natural disasters by helping them to rebuild their livelihoods.

We value our employees and offer a wide range of benefits to meet the specific needs of our staff and their families.

Purpose

The role of Cashier/Secretary is to undertake activities for the achievement of the objectives of East Harargie Program through secretarial service, Office Management and cash handling according to the country strategy, program manual & other guidelines for the program office.

ESSENTIAL RESPONSIBILITIES AND DUTIES

• Keeps all financial, purchase and property documents.
• Handle petty cash and makes payments as authorize by the Admin and finance officer
• Prepares payroll of the office and effect payments as approved by the finance officer
• Records daily transactions using the accounting systems of ZOA and keeps complete financial documents systematically and safely
• Prepares monthly, quarterly and annual financial report of the office and submit to the finance officer for review
• Maintain appropriate filing system in the office
• Keeps all written communication of the office systematically.
• Keep basic personnel records related to annual leave, sick leave, medical and school fees, letters of different natures addressed to employees etc.
• Keep fixed assets register of the office.
• Takes year-end inventory of the office.
• Keep full record of vehicles such as fuel consumption: maintenance schedules, types etc.
• Handles telephone and related communication of the office .
• Maintain office supplies.
• Ensure that office facilities and materials are used for intended purpose, kept safe and clean.
• Type letters, documents etc, of the office.
• Supervise day to day activities of cleaners and guards. And also review periodical performance of office attendants/cook
• Handless other duties as instructed by the Admin & Finance officer.
• Ensures all financial activities are made as per the guidelines of ZOA
• Performs other duties as instructed by the Admin & Finance officer

Job Requirements

• Diploma in Accounting from recognized university/college
• BA degree in Finance and Accounting from recognized university

 EXPERIENCE:   

• At least three years’ work experience related to Finance assignments for Diploma holder.  
• One year work experience related to finance assignments for BA degree holders 

Ambition:

• Sets ambitious and challenging goals for self;
• Widely shares personal vision for ZOA, engages and motivates others;
• Future oriented, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with own team, colleagues, members, donors and partners;
• Values diversity, sees it as a source of competitive strength;
• Approachable, good listener, easy to talk to;

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency
• Always acts in the best interests of children

How to Apply

If you are interested in this position, please apply via ethiojobs.net by sending your CV and a motivation letter indicating your suitability for this position to before the due date

Please provide at least 3 references related to your previous employment listed in your CV or motivation letter. 

Applicants should submit their up to date CV, and a cover letter of no more than one page in which they outline why they are applying and why they believe that they are the best candidate for the position of Cashier Secretary in Harar, with reference to the job description. Applicants who send a generic cover letter will not be considered for short listing.

Only selected candidates will be contacted and invited to participate in the process of recruitment. It is our aim to inform candidates of their status in the recruitment process within 4 weeks after the vacancy has closed. A written test will be part of the recruitment procedure. Documents that do not match the profile above will not be considered. The offer will be issued up on project approval from the donor. Internal candidates will also have priority, in case of similar results.