Job Description

Deputy MEAL Technical Advisor

Country Office: Ethiopia

Work Base: Addis Ababa

Availability: As Soon As Possible

Salary Scale: EMS09

Reports to: MEAL Technical Advisor

Salary and other benefits: Gross Salary (ETB 42,600 - ETB 48,772.80) with other organization benefits

Insurance - (Life, Group Personal Accident and Medical Insurances are covered upon the organization policies).

Seniority Allowance – paid depending up the years of service.

Contract Duration: Six months with high possibility of extension

Female candidates are highly encouraged to apply for this position.

About Action Against Hunger

Action Against Hunger-USA is a global humanitarian organization that takes decisive action against the causes and effects of hunger. We save the lives of malnourished children and we enable entire communities to be free from hunger. With more than 8,000 staff in over 50 countries, our programs reached 17 million people in 2019.

About the Country Program in Ethiopia

Action Against Hunger has been operational in Ethiopia since 1984 responding to both chronic and acute needs through a multi-sectoral strategy where Nutrition, Food Security and Livelihoods, WASH, and Mental Health and Psychosocial Support activities are integrated to have a meaningful impact on people’s resilience.

Action Against Hunger currently operates in 5 different regions (Oromia, Somali, Amhara, Benishangul Gumuz and Gambella) with a portfolio of 20m USD/year of emergency, resilience building, research and innovation programs. We have a country team of around 600 staff in 17 regional and satellite offices. Our main donors in Ethiopia in 2020/2021 are: BHA, ECHO, Europaid, UNHCR, UNICEF, GFFO, BPRM, SIDA, EHF, WFP, CIAA and others.

Summary of position

The Deputy MEAL TA will be supervising the country MEAL team to provide technical assistance in all monitoring, evaluation, accountability, documentation and knowledge management for all projects, which are implemented by Action Against Hunger Ethiopian Mission. The Deputy MEAL TA will coordinate the regular implementation and reporting of both narrative and quantitative Activity Progress Reporting (APR) for all projects. S/he will be responsible for all monthly APR follow up and compilation. S/he will track Action Against Hunger key indicators and report on the progress to relevant program Technical advisors and MEAL TA. S/he will work closely with field program staffs and MEAL Specialists to ensure success stories, best practice and experiences from all projects are carried out into the monitoring systems, shared for the wider Action Against Hunger community and documented on No Hunger Forum. With support from the MEAL TA, the Deputy MEAL TA will support the timely initiation of assessment/surveys/PDMs, data collectors training, data collection and submission of reports as well as collection of pictures, success stories and lesson learned of projects. The Deputy MEAL TA will also support in designing mobile data collection forms using Kobo; train data collectors; ensure quality of field data collection; data analysis; and conduct regular field monitoring visit to provide onsite support for data collectors, program staffs and MEAL specialists. The Deputy MEAL TA will support roll outing of the MEAL and Accountability guideline, SoPs and standard tools. The Deputy MEAL TA will capacitate the MEAL specialists in data management, analysis and report writing. S/he will spent 30-40% of her/his time in the field offices supporting the MEAL specialists, assessments and surveys.

The Deputy MEAL TA role’s purpose, engagement and delivery is:

Purpose: The position is aiming to strengthen the monitoring, evaluation, accountability and learning system of the mission. Roll out of the MEAL system across all implementation areas of the organization is the primary focus of the position

Engagement: The deputy MEAL TA will work firmly with all staff at base and capital level. S/he will work in synergize with staff, partners and stakeholders to function the MEAL system at all levels. S/he will be responsible to motivate and enable a proactive communication with base MEAL staffs in a way to plan and implement MEAL deliverables. S/he will lead and/or participate in workshops, meetings and other networked platforms, which supports the overall outcome of the MEAL system in the mission.  

Delivery: Deputy MEAL TA is responsible to ensure all reports including APR, evaluation, assessment, accountability and learning reports are produced with high standard quality and follow all evidences are disseminated before and/or the standard lead time.

Essential job duties

Objective 1: Planning

• Responsible for the design, quality, development, and completion of all assessments, monitoring efforts and evaluations.
• Develop and implement a MEAL plan based on project documents and existing MEAL systems.
• Ensure that the M&E data (reports, baseline surveys, and evaluations) are easily accessible for all project managers and stakeholders.

Objective 2: Establishing MEAL System (10%)

• Support the MEAL TA in roll outing the MEAL and accountability guideline and SoPs throughout the field offices.
• Ensure full adherence to the developed MEAL system in accordance with ACF minimum M&E framework, MEAL and accountability guideline, and other standards operational procedures (SoPs) for MEAL in humanitarian and development contexts.
• Develop and maintain database on program indicators related to various projects and provide technical support for MEAL Specialist, program managers, Technical Advisors, and new program design.
• Set up and manage a system to deal with large volumes of monitoring and assessment data, using relevant software packages including mobile data collection tools-Kobo ToolBox.
• Support project managers and field-based MEAL Specialists in developing data collection methodology and tools, and systems for on-going data analysis.

Objective 3 : Monitoring (25%)

• With the support of MEAL TA conduct regular monitoring visits to all projects areas to ensure that all projects are on the right track in performing the planned activities and achieved the expected outputs
• Ensure that monitoring data fed into management decisions and used in program management.
• Perform consistently and validation analysis of programmatic reports and facilitating improvements of record keeping and programmatic data reporting
• Coordinate the development of a methodology for monitoring and verification of activities implemented in the field office
• Prepare and timely submit standard monitoring reports using Monitoring Visit Action Tracker to TAs and as well as the senior management team

Objective 4: Capacity Building (10%)

• Coach MEAL specialists in promoting participatory monitoring and learning activities.
• Provide technical assistance to program managers and MEAL specialists for PDM assessments, baseline and end line surveys.
• Support the mission in roll outing standard data collection tool and methods. Contribute and participate in the MEAL team bi-annual community of practice exercises
• Support the MEAL specialists in data collectors training to improve the quality of data collected, data analysis and report writing throughout the mission.

Objective 5 : Evaluation Activities (25%)

• Prepare TOR for baseline surveys, end line evaluations, need assessment that will be carried out internally.
• Coordinate on designing, implementing, analysis and dissemination of project assessments, baselines and endline reports
• Organize debriefing for PDM assessments, baseline and endline surveys produce internally

Objective 6: Knowledge Management (15%)

• Collect success stories from all field offices and project on a regular bases and share with TAs and other different stakeholders for future programing.
• Together with the MEAL TA document and promote good practices, knowledge management and organizational learning around monitoring and evaluation approaches and incorporate lessons learned, best practices and technical innovation in plans and project design

Engagement: (The focus of interaction both internally and externally needed to deliver a service seek collaboration and build effective partnerships)

Objective 7: Meeting and Networking (5%)

• The DMEAL TA will liaise Action Against Hunger in meeting and other humanitarian networking activities.
• The DMEAL TA will also perform other duties delegated by the MEAL TA

Delivery: (The focus on the execution of the work and the role on the team for supporting business/operational functions in terms of timeliness and quality)    

Objective 8: Core Humanitarian Standard on Quality & Accountability (10%)

• Support the MEAL TA in rolling out the accountability guideline.
• Develop and facilitate training that help all relevant staff to understand CHS standard and are capable to apply it to their daily work.
• Ensure all beneficiaries are aware of the key elements of ACF’s accountability policy and procedures and the expectations and standards required of ACF’s staff and partner staff
• With the support of MEAL TA Establish a sustainable Community Feedback and Complaints Response Mechanism (CFCRM) at field office level, which ensures all beneficiaries, can make confidential complaints and be confident in response processes.
• Together MEAL TA produce different IEC materials of different languages that can be used to promote CHS among beneficiaries and stakeholders
• Conduct quarterly beneficiaries’ consultation meeting to get feedback from the beneficiaries on project activities

I. Supervisory Responsibilities N/A

II. Gender Equality Commitments  

• Foster an environment that supports values of women and men, and equal access to information.
• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
• Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. race, color, ancestry, national origin, age, or marital status. 
• Value and respect all cultures. 

III. Fiscal Responsibility N/A

IV. Physical Demands

• While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

V.   Working Conditions, Travel and Environment

• The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.
• Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases. 

Job Requirements

 Required Qualifications and Professional Experience

• MSC/MA in public health and nutrition, monitoring in health, development studies, evaluation, survey implementation, statistical research and /or project management areas. [Insert applicable information] 
• Minimum of 4 years of experience in INGO and NGOs with vivid humanitarian response exposure, and requisite technical background and experience in monitoring, evaluation, accountability and learning of projects in humanitarian settings.

 Required Skills & Competencies

• Demonstrated skills in program design, monitoring, evaluation accountability, learning and report analysis and writing.
• Demonstrated skills in data management and developing tools and systems for monitoring and evaluation services.
• Demonstrated ability to lead and coordinate baseline, endline, evaluations, and formative surveys.
• Strong analytical skills including analysis of both quantitative and qualitative data.
• Ability to work independently and as part of a team
• Relevant Information Technology skills.
• Proficiency in common computer packages and mobile data collection platforms- i.e. Word, Excel, SPSS, Power point, Kobo-ToolBox, etc. 

Language: (indicate fluency level)

• English (fluent)

How to Apply

If you are interested, please send your application composed of none returnable CV, Covering Letter with “ Deputy MEAL Technical Advisor” written in the subject line, and three references, applicants to the following addresses:

Through www.ethiojobs.net 

Deadline: 17 January 2021 before 5:00pm  

NB: Only short listed applicants will be communicated On and selection process includes technical test and an interview.

All candidates should apply online at https:// http://www.ethiojobs.net// Action Against Hunger-USA provides all staff with an attractive salary & benefits package. We provide equal employment opportunities (EEO) to all employees & qualified applicants for employment without regard to race, color, religion, gender, ancestry, national origin, age, handicap, disability, marital status, or status as a veteran. Action Against Hunger-USA complies with all applicable laws governing nondiscrimination in employment.