Reports to: CEO & COO 

Duties and responsibilities include:

• To maintain and organize the CEO’s/COO diary, filing system and all other relevant areas as necessary.
• Assist the CEO/COO in the timely management of communications; including written, telephone, email, and voicemail.
• Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses, and written replies.
• Organize meetings with the CEO’s/COO guests (Internal and external) and arrange venues, hotel bookings and ensure that the necessary equipment is available at these venues, if and when necessary.
• To be the point of contact between CEO/COO and staff when CEO/COO is unavailable.
• To professionally represent the organization at sector networking events
• To liaise positively and professionally with colleagues and visitors.
• Assist in the management and organization of the CEO’s/COO’s calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.
• Fulfil all tasks on time and with highest quality.
• Do not decide/change on given priorities from the CEO/COO.
• Ad-hoc update about the progress on the different tasks given by CEO/COO, follow-up on deadlines and deliverables.
• Respond to messages within a realistic and appropriate turnaround time.
• Takes minutes from meeting when requested by the CEO/COO.
• Propose and provide office support services in order to ensure efficiency and effectiveness within the function of general administration.

Job Requirements

Additional skills:

• IT Skills, including use of ICT packages i.e. Word, Excel, Power point, Outlook
• Strong interpersonal skills with an approachable personality
• Excellent letter writing and organizational skills
• Detail oriented to ensure accuracy and quality across all tasks
• Ability to resolve complex administrative problems independently and perform tasks that are diverse and advanced
• Demonstrate highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation
• Good knowledge of database systems and processes
• Good Understanding of Health & Safety
• Ability to work under pressure to agreed deadlines and adapt to change
• Ability to prioritize
• Ability to work in a flexible manner - out of hours as required
• Excellent written English and the ability to communicate at all levels
• A commitment to promoting and protecting equality of opportunity;

Requirements: Education and Experience

• Minimum Bachelor’s Degree
• 3 years previous experience in a similar role;

How to Apply

If you are interested to apply please send your CV and application letter to

hr@nordicmedicalcentre.com