INTERNAL AND EXTERNAL VACANCY ANNOUNCEMENT
Position: Field Accountant
Country Office: Ethiopia
Work Base: Sekota
Availability: As Soon As Possible
Salary Scale: EMS05
Salary and other benefits: ETB 19,200 to 23,521 with other organization benefits
Insurance - (Life, Group Personal Accident and Medical Insurances are covered upon the organization policies).
Seniority Allowance – paid depending up the years of service.
Contract Duration: Six months with a high possibility of extension
Female candidates are highly encouraged to apply for this position
About Action Against Hunger
Action Against Hunger was founded in 1979 as an international non-governmental organization that fights against hunger in the world. Our mission is to save lives by eliminating hunger through preventing, detecting and treating undernutrition, especially during and after emergencies related to conflicts and natural disasters.
The international network of Action Against Hunger has offices in France, United Kingdom, Spain, Canada, USA, India and Belgium. Teams in the field combat hunger on four fronts: Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and Hygiene (WASH), and Mental Health and Psychosocial Support (MHPSS).
About Action Against Hunger - USA
As the world’s hunger specialist, our primary goal is to create a better way to deal with hunger. For more than 40 years, we led the global movement that aims to end life- threatening hunger for good within our lifetimes. With 7,500+ staff, our teams have been on the front lines, treating and preventing malnutrition across more than 45 countries, assisting more than 21 million people.
We save the lives of children and their families. We are there for them before and after disaster strikes. We enable people to provide for themselves, see their children grow up strong, and for whole communities to prosper. We constantly search for more effective solutions, while sharing our knowledge and expertise with the world. We push for long-term change.
About the Country Program in Ethiopia
Action Against Hunger has been operational in Ethiopia since 1985 responding to both chronic and acute needs through a multi-sectoral strategic approach where Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and Hygiene (WASH), and Mental Health and Psychosocial Support (MHPSS) are integrated in order to maximize impact on people’s resilience.
Action Against Hunger currently operates in 5 different regions with an anticipated 2020 yearly portfolio of $20M of emergency and resilience building programs, research and innovation. We have a country team of about 550 staff working out of 18 field offices and sub offices across Ethiopia.
Our main donors in Ethiopia are ECHO, Europaid, UNHCR, OFDA, BPRM, SIDA, EHF, WFP, UNICEF and others.
General Assignment/ Scope of the Role:
Manage the field office Cash and Bank Transactions.
- The Field Accountant’s Role’s, purpose, engagement and deliveries are:
- Purpose (The substantive focus of the job encompassing scope, depth and difficulty of work both conceptual and applied)
Duties & Responsibilities:
Objective 1: Centralize and process the orders :
Activities:
Manage the field office Cash and Bank Transactions.
- Manage the petty cash and bank transaction of the field office
- Effect payments in cash, by Cheque or through bank transfer letter in respect of the Cash Management Policy
- Ensure Cash Hour is respected bearing in mind that flexibility is required for emergency situations approved by the management
- Check the completeness and compliance of supporting documents before processing the payment
- Give feedback to responsible department/person upon presentation of incomplete supporting documents on timely fashion
- Prepare Cash Payment Voucher/ Cheque Payment Voucher and ensure it is authorized by the authorized body before the payment
- Prepare Cheque payments and present to signatories for signature based on the level of signatories in the cash management policy
- Prepare Withholding tax receipt for suppliers in case of transactions above the minimum WHT exempted amount
- Make the Payment Vouchers signed by the payee
- Pay monthly salary of capital staffs through bank transfer
- Release advances requested upon validation and in respect to the advance policy
- Ensure the advance is recorded on the advance book and the recipient signed while collecting the advance
- Ensure all advances collected are settled before the end of the week either in cash or complete and appropriate transaction supporting documents
- Translate transaction supporting documents as needed
- Post transactions in cash books and bank books based on the source of transaction on daily basis
- Ensure standard descriptions are used while posting the transactions
- Charge transaction on the appropriate budget and budget line
- Ensure transactions are given appropriate analytical axis codes (account codes, project codes, third party)
- Perform bank reconciliation every month
- Perform reconciliation of book balance against cash balance in safe box on daily basis
- Execute weekly cash count with line manager
- Ensure there is no outstanding advance at the end of the month
- Close the monthly accountancy latest at the last working day of the month
- Execute the monthly cash count at the last working day of the month
- Ensure high quality and timely accountancy of field office is produced
- Archiving of supporting documents for all transactions of the month
- Perform cash withdrawal from bank for replenishment of safe/cash boxes
- Keep updated information on bank balance and provide information to the Senior Field Finance Officer for treasury forecast purpose and other staffs upon request
Engagement: (The focus of interaction both internally and externally needed to deliver a service seek collaboration and build effective partnerships)
- Ensure good relations with financial partners (bank, tax office, other financial service providers, etc.)
- Provide out of base support upon request of coordination office
Delivery: (The focus on the execution of the work and the role on the team for supporting business/operational functions in terms of timeliness and quality)
- Settlement of monthly bills
- Pay pension and tax to authorities within the same month of the transaction
- Pay Expatriate staffs Cost of Living and Perdiem on the first working day of the month
Supervisory Responsibilities
Gender Equality Commitments
- Foster an environment that supports values of women and men, and equal access to information.
- Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
- Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. Race, color, ancestry, national origin, age, or marital status.
- Value and respect all cultures.
Fiscal Responsibility N/A
Physical Demands
- While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working Conditions, Travel and Environment
- The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.
- Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.
Job Requirements
Required Qualifications and Professional Experience
- Degree in Accounting and 2+ years of related working experience
Required Skills & Competencies
- Good command in English language, Accounting software ,Strong Analytical skills, Strong planning skills, Ability to forecast, Computer skills, Good oral and written Communication Skills, Decision making skill, Problem-solving skills, Ability to work to deadlines
- Professionalism, Team Work, Proactive, Motivational & Autonomy
How to Apply
APPLICATION PROCEDURE
If you are interested, please send your application composed of none returnable CV, a Covering Letter with “ Field Accountant” written in the subject line, and three references, applicants to the following addresses:
Through www.ethiojobs.net
Deadline: 27 January 2021 before 5:00pm
NB: Only short listed applicants will be communicated and selection process includes technical test and an interview.
All candidates should apply online at https:// http://www.ethiojobs.net// Action Against Hunger-USA provides all staff with an attractive salary & benefits package. We provide equal employment opportunities (EEO) to all employees & qualified applicants for employment without regard to race, color, religion, gender, ancestry, national origin, age, handicap, disability, marital status, or status as a veteran. Action Against Hunger-USA complies with all applicable laws governing nondiscrimination in employment.
