About ZOA

ZOA works with committed and motivated staff in serving millions of people affected by poverty, disaster, injustice and conflicts. Through the efforts of our dedicated staff, we are able to bring Signs of Hope and to support people who suffer due to armed conflict or natural disasters by helping them to rebuild their livelihoods.

We value our employees and offer a wide range of benefits to meet the specific needs of our staff and their families.

Purpose

The post will provide comprehensive financial management and administrative support to ZOA that includes: monitoring of funding; production of regular management accounts and reports; management of income and expenditure; maintenance of financial systems and procedures and support the HR and procurement activities.

Typical Responsibilities - Key end Results of the Position:*

Financial Responsibilities:

• Following up of the accounting activities and financial management of the program office
• To ensure that all financial functions within the Field office are managed with efficiency and in accordance with the Tax and related Financial Laws of the Country in general and with particular emphasis to ZOA’s financial, procurement and other guidelines and Policy
• Ensuring that all necessary internal controls of accounts are in place and provide possible and proper guideline in correcting in consultation with the finance department at the country office
• Prepare and check monthly financial reports and send to the county office up to 5^th of the next month
• Facilitate and take a lead in ensuring audits of account are timely and effectively undertaken
• To realize regular inventory of ZOA’s properties (plant and assets) in the program office and report
• Prepare and submit weekly/ Monthly reports like VAT, Payroll and Pension Tax to the head office
• Ensure adequate fund/cash held in program for planned activities; Keep track of monthly cash balances; Send monthly cash request to head office on time
• Ensure the deadlines are adhered like: Monthly cash books and bank books, Cash requests of the program office and Managing the cash transfers from field
• Gather payroll data like bank accounts and working days

Administration Responsibility:

• Oversee day-to-day management of personnel matters, ensuring the program office and sub offices function according to ZOA HR policies and procedures and Government laws, regulations and practices
• Perform successfully all the employee lifecycle: recruitment, orientation, performance evaluation, and departures*
• Ensure all staff recruit letter to calendar year 2011 get pension registration and provide with Pension ID*
• Prepares annual and periodic reports about the status of staff
• Work closely with CO HR focal person and liaising all HR activities to be implemented in the program office
•  Ensures that all local purchasing is in compliance with ZOA procurement policy and laws related to purchasing practices and in accordance with standard practices.
• Carries out procurements as per the approved budget, purchase requests and procedure at the program office level
• Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for
• Do additional tasks assigned by the supervisor

Job Requirements

Educational Qualification and Experience

• BA Degree in Accounting /Business Administration
• Four years of demonstrated experience as Finance and Admin officer
• Excellent interpersonal skills
• Excellent written/spoken English
• Sufficient Knowledge and proven skills of using financial computer system software & programs
• Experience working with INGO 

Skills Specific to the Post

• Trustworthy and reliable
• Resolves discrepancies in requisitions, purchase orders, and delivery reports by contacting vendors or requesters
• Ability to act in a professional and ethical manner
• Good Communications skill
• Ability to manage multiple assignments and demanding workload

How to Apply

If you are interested in this position, please apply via ethiojobs.net by sending your CV and a motivation letter indicating your suitability for this position to before the due date

Please provide at least 3 references related to your previous employment listed in your CV or motivation letter. 

Applicants should submit their up to date CV, and a cover letter of no more than one page in which they outline why they are applying and why they believe that they are the best candidate for the position of Finance & Administration Officer, with reference to the job description. Applicants who send a generic cover letter will not be considered for short listing.

Only selected candidates will be contacted and invited to participate in the process of recruitment. It is our aim to inform candidates of their status in the recruitment process within 4 weeks after the vacancy has closed. A written test will be part of the recruitment procedure. Documents that do not match the profile above will not be considered. The offer will be issued up on project approval from the donor. Internal candidates will also have priority, in case of similar results.