Job Description

Supervisor: Admin/Fin Manager

General Description of Role

The Finance Assistant is responsible for providing support for Administration, Finance, Human Resources, and Logistics departments by fulfilling specifically assigned tasks to facilitate separation of duties and accountability. The Finance Assistant will report to the Administration/Finance Manager based in Addis Ababa, while also working closely with the Logistician/Driver.  

Main Responsibilities

Finance Assistant Tasks:

• Maintain Petty Cash account in Addis Ababa, and disburse necessary cash for expenses upon verification that necessary authorizations are obtained and services/goods are received;
• Execute payments for tax, pension, and Ethio telecom timely and correctly;
• Ensure all necessary documentations are gathered for expenses made through Addis Ababa Petty Cash, and submit them timely to the Admin/Fin Manager in Addis Ababa;
• Keep organized and secure filing system for all financial documents, both in hard and soft copies; and
• Verify periodically the market price for various supplies.
• Support on year end audit
• Copy or scan financial documents to HQ per month as required

Administration Assistant Tasks:

• Deliver and maintain folders for office correspondences in Addis Ababa;
• Maintain library of various CVT policies and forms for staff use.

Human Resources Assistant Tasks:

• Distribute, verify, and collect timesheets for all Addis Ababa-based staff; and
• Assist in recruitment process, including posting advertisement, contacting candidates, monitoring exams, and organizing interviews.

Logistics Assistant Tasks:

• Identify issues and materials in need of repair and maintenance in Addis Ababa, and notify Logistician of these needs;
• Supervise the work of service providers so as to ensure quality of work to supply and to maintain CVT premises and equipment in good order;

Other Office Support Related Tasks

• Provide backstopping for general office support tasks, including assisting on inventory management and other tasks assigned to him/her by Admin/Fin Manager or his delegate.

Job Requirements

Qualifications

• Minimum 3 years of experience working in a similar setting for INGOs. BA degree in Accounting or equivalent combination of relevant educational background and experiences may be considered.
• Excellent communication, organizational, creative, and problem-solving skills.
• Good knowledge of Microsoft Office software and at least one accounting software.
• Fluency in Amharic and English. Knowledge of Tigrigna and/or Nuer preferred.
• Self-starter, flexible, and adaptable to change.
• Good team player: able to take direction and work collaboratively with others.

How to Apply

Please write an English letter of application stating clearly, what motivates you to apply for the above position and how your qualifications and experience are relevant to the post. Include a copy of your CV, copies of any other relevant documents, and the names and contact information of three references. Do not send original documents as these will not be returned to you. Submitting false information will result in your application being disqualified. 

Please send e-mail applications to agebo@cvt.org before February 5, 2021 5:00pm with the subject title “Finance Assistant [Your Name]”. E-mails with attachments should not exceed 1MB. 

Late or incomplete applications will not be considered. Only short listed candidates will be contacted. Shortlisted candidates will be invited for a written exam and interview, to be communicated.

Qualified female candidates are strongly encouraged to apply.