Job Summary

In this role, you will provide financial, administrative, and operational support for a cities team, coordinate closely with program and support staff in WRI’s Global office and help manage and coordinate multiple projects from international funding organizations. You will be responsible for financial management, grants & contracts execution, team coordination, and event logistics. Additional duties may include communications support review work plans, support recruitment efforts, and other appropriate duties as assigned.

Job Responsibilities

Project Management (30% time)

• Support project managers in coordinating with external partners and provides close liaison with WRI program and operational staff in WRI Africa and WRI Global offices
• Support project managers in the development and tracking of project work plans, deliverables, and task assignments
• Process contracts, work orders, and other formal documentation for project commitments
• Monitor program/project performance against contract requirements.
• Support outreach efforts on behalf of projects.

Financial Management (30% time)

• Regularly review, update, and monitor all transactions, commitments, and revenue prospects for all Cities and Urban Mobility projects in collaboration with project managers
• Coordinate and advise project managers on budget management, including use of advanced budgeting software, monthly financial tracking, and supporting project managers in expense forecasting and revenue analysis
• Supply timely financial reports and analysis to project managers and program operations staff under supervision
• Processes invoices and pay applications for projects in compliance with established governance
• Manage grant closeout process, including donor reports, compliance, and audit

Grant Management (15% time)

• Draft grant proposal budgets and assist in the collection & submission of formal proposals for all team fundraising efforts for multiple project grants
• Coordinate proposal and grant reporting documentation packages for internal review and submit
• Support donor and grant management by keeping internal database up to date
• Ensure team compliance with terms and conditions of complex grant and contract agreements

Administrative & Coordination Support to the Thriving and Resilient Cities team (15% time)

• Assist in organizing and coordinating TRC Director s internal and external meetings
• Assist in liaising with external partners and WRI colleagues across programs and countries Create a strategy for scheduling and agenda-setting to help the TRC Director identify and prioritize fundraising, speaking and partnership opportunities
• Record minutes of TRC Director meetings and ensure appropriate follow-up of all internal and external engagements
• Arrange international and domestic travel Use office software to create drafts and summaries, including meeting pre-briefs and de-briefs
• Coordinate and schedule team meetings and assist in coordination of team’s planning process.
• Coordinate recruitment and manage onboarding of new staff members and interns, as needed

Conference & Event Support (10% time)

• Coordinate conference and event logistics for domestic and international meetings and workshops, including venue and catering, equipment or translators, travel and visa support for team.
• Coordinate event participant travel, accommodation, and any per diem support, including the proper documentation and compliance with any grant terms
• Plan, coordinate, and manage informational and training webinars associated with project reports or methodologies to diverse, globally dispersed online participants

Job Qualifications

• Bachelor's degree in accounting, finance, administration, management or related field
• Minimum 1 year of relevant full-time work experience in financial management, grants or contract management, or other nonprofit operations
• Must be adaptable to rapidly changing priorities and have the ability to manage varying deadlines
• Attention to detail particularly regarding grant compliance and contract relationships
• Strong process orientation with sensitivity to quality, timelines, and organizational systems
• Excellent written and oral communication skills, including the ability to work well in a team
• Ability to work independently with minimal supervision, including proactively identifying problems and working with team members to develop solutions
• Strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Skype, GoToMeeting), with CRM database (Salesforce) and budgeting preferred
• Strong commitment to WRI’s mission and the values of integrity, innovation and respect that underpin all aspects of our operations.
• Prior experience of working in the development field and preferably in international NGO sector and donor funded projects

How to Apply: 

Please submit a resume with cover letter. Applicants must apply through the WRI Careers portal to be considered.

Program Overview

WRI is a global research organization that spans more than 50 countries, with offices in the Brazil, China, Europe, India, Indonesia, and the United States. Our more than 450 experts and staff work closely with leaders to turn big ideas into action to sustain our natural resources—the foundation of economic opportunity and human well-being. WRI was recently voted the #1 Environmental Think Tank in the world and is consistently recommended by staff as one of the "most desired organizations to work for." In 2014, WRI was ranked one of the Top Workplaces by the Washington Post. WRI Ross Center for Sustainable Cities works to make urban sustainability a reality. Global research and on-the-ground experience combine to spur action that improves life for millions of people. Aiming to influence 200 cities with unique research and tools, WRI Sustainable Cities focuses on a deep cross-sector approach in four megacities on two continents, and targeted assistance to 30 more urban areas, bringing economic, environmental and social benefits to people in cities around the globe. The urban mobility program of WRI Ross Center for Sustainable Cities works in key solution areas including sustainable integrated public transport, road safety, walking & bicycling, new mobility, transport demand management, mobility planning and accessibility.

WRI Overview

World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. We are working to address seven critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean.

We are passionate. We value our diversity of interests, skills and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence and respect.

The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world’s greatest environment and international developmentchallenges, and improve people’s lives. We work with leaders in government, business and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

We have been growing rapidly: our staff has doubled in size over the past 5 years and our operating budget is now $150 million. Founded in 1982, WRI has a global staff of 1,000+ people with work spanning 60 countries. We have offices inAfrica,Brazil,China,Europe,India,Indonesia,Mexicoand theUnited States as well as a growing presence in other countries and regions.

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.