Purpose of the Position

You will support Catholic Relief Services’ (CRS) activities operating through its sub-office in Adama to ensure implementation of high-quality programs serving the poor and vulnerable. Out of the Adama sub-office you will ensure the development and effective management of operational systems and resources and support the delivery of high-quality programming in coordination with the CRS main office in Addis Ababa.

Job Summary:

You will support Catholic Relief Services’ (CRS) activities operating through its sub-office in Adama to ensure implementation of high-quality programs serving the poor and vulnerable. Out of the Adama sub-office you will ensure the development and effective management of operational systems and resources and support the delivery of high-quality programming in coordination with the CRS main office in Addis Ababa.

Job Responsibilities:

• Manager and Monitor day-to-day operations to ensure operational services (HR, Fleet, Procurement, Finance, Admin, ICT, staff safety and security) are delivered with high quality in an efficient manner and adhere to policies, including property and procurement management. Manage risk and address challenges that affect the proper stewardship, optimal utilization and maintenance of Adama based program assets and resources (financial, human, and material).
• Manage planning and implementation of all key activities at the sub-office level ensuring alignment with Country Program (CP), CRS Agency and donor strategic programming and operations excellence priorities and standards.
• Manage or coordinate management/administrative operations functions in the field office – systems, processes and staffing – that meet CRS’ standards, donor requirements, and local regulations and that are in support of high-quality programming.
• Serve as the security focal point for Adama field office. Proactively manage security and mitigate security risks. Ensure a safe work and living environment through leading implementation of safety and security protocols and staff care and well-being best practices.
• Effectively manage talent and supervise any Adama based admin and operations staff. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports. Monitor and assess performance to ensure adequate capacity. Contribute to staffing plans and recruitment process of Shashemene based Finance and Administrative staff.
• Manage all Adama based team dynamics and staff well-being – Program staff as well as Operations.
• In collaboration with the PDP Manager and Operations Manager, strengthen existing relationships with local partners, government, and vendors.
• Proactively and effectively manage resources and promote stewardship, ensuring program and operations teams have and optimize the appropriate human, financial, and material resources and tools.
• As and when required, support Addis based project staff efforts to ensure high-quality project implementation, management, and compliance with programmatic standards, policies and procedures- through Adama based field officers.
• Manage the CRS and any rental vehicles assigned to the CRS office in Adama to ensure that the vehicles are regularly serviced and kept in optimal running condition. Ensure that individual files are maintained for each vehicle and required regular fleet reports are submitted on time.
• Create and maintain the proper conditions for learning. Establish a safe environment for the sharing of ideas, solutions, and difficulties and the capacity to detect, analyze and respond quickly to small deficiencies. In consultation with Addis based staff, help identify capacity strengthening needs for staff and coordinate with CRS Ethiopia program and operations teams to address capacity strengthening.

Job Requirement

Education and Experience

• Master’s Degree or BA degree in Accounting, Business Administration, or relevant Development field. Additional experience may substitute for some education.
• Minimum of 4 years relevant work experience for Master’s degree holders or 6 years work relevant work experience for BA degree holders in a non-profit, development, and/or humanitarian organization with progressive responsibilities and reasonable project administration experience. Experience with an international organization a plus.
• Experience working with projects funded by multiple public donors, including USAID.
• Experience in stakeholder management and establishing and strengthening community partnerships.
• Staff management experience and abilities that are conducive to a learning environment.
• Knowledge of fleet, finance, procurement and general office administrative/management issues
• Skillful in MS Office package (Excel, Word, PowerPoint, Visio), Web Conferencing Applications, and information management systems.

Personal Skills

• Excellent strategic, analytical, systems thinking, and problem-solving skills, with capacity to see the big picture and ability to make sound judgment and decisions.
• Strong relations management abilities. Ability to relate to people at all levels internally and externally. Strategic in how you approach each relationship.
• Team leadership abilities
• Proactive, resourceful, solutions-oriented and results-oriented
• Able to live in an environment where everyday comforts may not be readily available.

Duty Station: CRS/Adama PDP Office

How to Apply

You should fill the application form through this link and attach your up-to-date CV on/before the application deadline February 2, 2021.

You will be contacted only if selected for written exam/interview. Phone solicitations will not be accepted. These job opportunities are open to Ethiopian nationals only.

CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. 

** Qualified women & persons with disability are highly encouraged to apply**