Job Description

Under general supervision of the Commercial Service Finance Manager; the Accounts Officer records and posts financial data to Sun System; participates in the preparation of financial statements and in implementing accounting systems; keeps up-to-date pertinent records of the books of accounts, stock in & stock consumption; prepare payroll and performs reconciliation of bank statements. 

DUTIES/TASKS

• Ensures proper codes and records Commercial/IGA activities expenditure, income and any other related transactions in the Commercial Books of Accounts;
• ·Ensures receiving of payment requests, checks supporting documents and coding for completeness and proper authorization and writes cheques and corresponding payment vouchers and withholding tax in line with tax proclamation and commercial business law of Ethiopia;
• Handles and properly keeps cheque books in safe custody;
• Effects payment of cheques against receipts/ invoices and proper signature of the recipients;
• Ensures valid cash receipts/ invoices are delivered to finance for all cheques issued to payees;
• Follows up and ensure working advances at the centres are liquidated timely;
•  Ensures that monthly stock count is carried out by the stores, obtain the count result, check count against Peachtree stock record balances and MSIE’s reconciliation report; and take or present to the management for timely appropriate action on variances
• Records all transaction incurred in the centres in a template to be uploaded to SUN;
• Reviews monthly income against deposits to banks and identify collections other than service income;
• Prepares monthly bank reconciliation for the centre Commercial/IGA Scheme bank accounts;
• Prepare cheques/Transfer letter for those centre’s work advance & budget request after reviewing debtors accounts and ensure that there are no long outstanding balance
• Ensures the timely preparation of payroll for employees and other regular payments with due consideration to deduction (taxes, advances, loan) for the employees;
• Process payroll payments by 26th of each month and settle income tax & pension to the respective authorities within the deadline and transfer provident fund of the month to the staff PF saving account.
• Checks all clinic receipt, invoices and petty cash payments;
• Keeps up to date and orderly controlling records of receipts and issuance of goods
• Records stock receipts, transfers and consumptions of Centres
• Participates in the annual physical count of stock and fixed assets;
• Checks all clinic receipt, invoices and petty cash payments and post to SUN
• ·        Checks summary of bi-weekly transactions received from SRH centres/MCH centres offices for having complete supporting documents and proper coding of account code and post to SUN
• Maintains debtors and creditors accounts in SUN with proper allocation of balances
•  Prepares monthly bank reconciliation.
• ·Verifies payroll and other regular payment transactions with due consideration to deductions and additions (advance, loan, duty, overtime....) and record in to SUN.
• Assist in responding to Auditors queries and enquiries and prepares schedules as and when required
• Records stock receipts, transfers and consumptions of Centres
• Performs quarterly reconciliation between the general ledger (SUN) and the subsidiary ledger (Peachtree).
• Performs clearance and investigation of long outstanding balances of stock variance.
• Assists in the Preparation of semi-annual and annual financial statements
• Prepare cheques/Transfer letter for those centre’s work advance request after reviewing debtors accounts and ensure that there are no long outstanding balance
• Undertakes any other related duties that may be assigned by the Commercial Service Finance Manager

Job Requirements

PERSONS SPECIFICATION

Qualification Requirement:

Education

            MA/ BA in Accounting

Experience

            Two /Four year’s relevant experience. 

Skills, Attitudes and Attributes

• Good skill in documentation and recording with back up;
• Persistence and capacity to look into details;
• Knowledge of donor policies and standards;
• Ability to use Vision XL, SUN Accounting and Peachtree Software.
• Pro-choice

Number of Position: (01)

Duty Station: MSIE Support Office, Addis Ababa

Employment Type: Full time  

Salary: As per MSIE Salary Scale 

How to Apply

Interested and qualified applicants should mail only their motivation letter and C.V, within ten (10) days from the date of this announcement to:

 Human Resources, Marie Stopes International Ethiopia

Through the following e-mail address: HumanResource@mariestopes.org.et

 Due to the volume of applications, we will only contact shortlisted candidates, and we are unable to provide any feedback on unsuccessful applications.

Please mention the title of the position and work place you applied for on the subject line of your email. 

CANDIDATES WHO DO NOT FOLLOW THESE INSTRUCTIONS WILL NOT BE CONSIDERED.

MSIE STRONGLY ENCOURAGES FEMALE CANDIDATES TO APPLY!