Job Description

Summary Scope of Work: 

The Finance Assistance performs routing documents for signatures, Preparing Checks and Telegraphic Transfers, Managing the finance file, scanning documents and uploading to QBE, settling payments like Vendors Checks, Statutory deductions, assisting the VAT report preparation, managing Petty Cash and Maintaining other records.

Reporting Structure:

• Position Reports To: Finance Manager
• Position Supervised: None

Responsibilities: (include Leadership, Business Development, and Knowledge Management)

All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:

• Model the mission and values stated above.
• Actively participate in the business development process.
• Actively participate in the knowledge sharing and transfer process.
• Make responsible decisions that result in both time and cost containment.

Major duties:

• Prepare Checks, Telegraphic Transfers (TT), and handles routing for signatures.
• Preparing withholding Tax receipt to vendors and consultants 
• Act as focal person to inform the vendors/staff to collect checks and follow up on timely settlement.
• Settling all Tax liabilities timely.
• Assist program staff in the payment facilitation processes for different events like trainings and workshops
• Responsible for arranging and filing and labeling all documents properly and putting on “PAID” stamp and keeping information confidential.
• Ensure that financial documents are ready for both internal and external audit
• Scan payment documents and upload it to QBE monthly
• Record vendor payment information on ERCA Website with Jhpiego account monthly
• Keeping used and unused financial Pre-numbered printed documents (CRV, Cheques, WHT) in a safe custody and control usage by maintaining a register.  
• Responsible for the managing of the petty cash register book, ensuring it is updated daily;
• Serve as petty cash custodian.
• Preparation of the request for the replenishment of petty cash as required;
• Assisting the VAT Refund claim report preparation for USAID.
• Maintain other records and registers as required
• Develop and maintain excellent relationships with colleagues and partners.
• Perform other duties as assigned 

Job Requirements

Education & Qualifications: 

• Diploma in Accounting from recognized Institution with Three-years relevant experience or Degree Accounting from recognized Institution with One year’s relevant experience.
• Computer literacy and working knowledge of Excel, Ms-Word.
• Ability to communicate orally and in writing in English and Amharic.
• Preferable to have the experience using accounting software.

Required Skills & Abilities:                                                      

• Demonstrated ability to handle detail-oriented tasks and be organized.
• Good communication and interpersonal skills to work in a multi-disciplinary team setup.
• Flexible and ability to work under pressure.

How to Apply

Applicant are expected to STRICTLY follow the below listed application procedures:

1. Only qualified and interested applicants can submit application letter and well written curriculum vitae saved in one complied PDF format.
2. Applicants are required to state their current basic salary in their application letter.
3. Applicants must make sure their application document is saved by their full name in PDF format.
4. CREDENTIALS OR WORK CERTIFICATES MUST NOT BE SUBMITTED.
5. The job position being applied for must be explicitly stated in the application letter.
6. Applicants must use this E-mail HREthiopia@jhpiego.org to submit applications and make sure to state the job position title applying for in the subject line.
7. Applications not fulfilling the requirements stated above will automatically be rejected.

Equal Opportunity Employer.

Jhpiego offers competitive salaries and a comprehensive employee benefits package. The winning candidate is expected to start within short period after finalization of the recruitment process.

The deadline for applications is February 14, 2021.