INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT

Area Administration Head

CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us.

Date: February 17, 2021

Vacancy No. 021/20

No of positions; (One)  

Contract Type: definite until June30, 2021

 Duty base and Position:  South Gondor (Debretabour)

Dead Line: 10 days from the date of announcement

JOB SUMMARY

The purpose of the Area Administration Head ’s position is to plan, organize, direct, coordinate and supervise personnel administration, human resources development and training, general services and logistics of the Project Office. She/he ensures proper implementation of CARE’s policies and procedures and other resources of the Project Office . She/he also advices the Field management on policy matters.

 RESPONSIBILITIES AND TASKS: 

 Human Resource Management:

• Ensures that the Project Office recruitment, promotion, transfer, staff benefits and other personnel issues are effected according to set out policies and procedures;
• Keeps proper file for each Project Office staff and ensures that all necessary information of each staff is kept in the file;
• Ensures that all newly hired employees have gone through formal orientation both about the organization and on the job;
• Advises and timely brings personnel matters to the attention of the Area Coordinator;
• Consults with the Human Resource Manager regarding all unclear issues related to Staff development policies, procedures or systems as required;
• Ensures that every staff in the Project Office is appraised timely and the completed performance appraisal reports and recommendations are sent to HQ HR on time;
• Organizes forums in which staff can interact or exchange ideas.
• Prepare monthly HR report and GED report for the Project Office.

 Transportation and Workshop Management:

• Directs and controls the workflow in regard to maintenance and proper utilization of vehicle use at the Project Office.
• Monitors and ensures that there is regular preventive maintenance plan for each vehicle;
• Approves work orders and supervise the implementation;
• Ensures proper utilization of fuel and spare parts and reports monthly vehicle expenditure reports.
• Ensures the proper documentation of passenger’s feedback and feedback from rental vehicle driver.
• Ensure monthly reconciliation of Log Sheet and Fuel Voucher and submit to project office finance head.

 Stores Management:

• Ensures that all items in the store are properly registered and kept;
• Ensures that all necessary formalities of goods received and dispatched are adhered to at all times;
• Ensures that all fast moving stock items are timely replaced and no gap is created;
• Ensures that computerized store record is kept.

 Procurement:

• Ensures that a vender list is updated and in place;
• Ensures that all procurement documents filed in a good manner and present to Internal Auditor for monthly review;
• Ensures that all local purchases and HO purchases are timely communicated and implemented;
• Ensures the established procurement policies and procedures are adhered;
• Ensures that all local purchased items are to the required standard and are received by Goods Receiving Note;
• Ensure procurement status report is properly prepared and communicate to concerned Managers every week.

Office Management:

• Liaises with local authorities and ensures security of the FO;
• Ensures the availability and proper utilization of all organizations facilities;
• Ensures the professional working atmosphere around the office;
• Ensures all computers and accessories are in a good order;
• Provides timely report regarding the administration activities.

Job Responsibility #6 Staff Management: 

• Supervises, leads guides and supports the Purchaser and Office Attendant.
• Orients, trains, and coaches staff;
• Recommends or initiates personnel actions such as merit increment and promotions, transfers, terminations, and disciplinary actions including performance improvement plans;
• Completes all performance management activities including: performance planning, monitoring, and annual performance appraisals. 

Others:

• Follow up legal matters of the Project Office ;
• Perform any other relevant duties as required by the Area Coordinator.

QUALIFICATIONS (KNOW HOW)

EDUCATION/TRAINING

Required:

• BA in Management or Business Administration or equivalent combination of education and work experience

Desired:

• Training in HR management
• Training in Logistics Management

EXPERIENCE:

Required:

• Minimum of 5 years experience in HR and Administration management level.

Desired:

• NGO Experience.

TECHNICAL SKILLS

Required:

• Demonstrated technical and managerial ability, sound judgment, ability to interact and work effectively with others at all levels;
• Demonstrated leadership ability to inspire and empower others;
• Good skills in the use of computers;
• Excellent communication presentation skills and proficiency in English;
• Excellent and proven experience in strategic planning of human resource management;
• Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, transparent and participatory management.

Desired:

• Excellent planning, organizational, and decision making skills;

 COMPETENCIES

Respect, accountability, courage, excellence, stress tolerance, problem solving, collaboration, developing teams, contributing to team success, information monitoring, planning and organizing, delegating, decision making.

How to Apply

If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 page) and cover letter (not more than one page) using one of the following options:

Directly apply through www.ethiojobs.net

Send your application by e-mail to: ETH.JobsHR@care.org

Note: On the subject Line, please clearly write the position you are applying “Area Administration Head” Your application will be automatically disqualified, if you fail to do so. 

Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women

 Please note that only shortlisted candidates will be contacted.