Job Summary

Cashier and Admin Assistant

Amref Health Africa is an African-led international health development organization headquartered in Nairobi, Kenya. Founded in 1957 as the Flying Doctors of East Africa to bring critical health services to remote communities, Amref Health Africa envision to bringing lasting health change for Africain more than 30 countries across the continent. With a focus on women and children, the organization strives to overcome the most critical health challenges facing the continent: maternal and child health, HIV & TB, malaria, water and sanitation and health systems strengthening. Amref Health Africa in Ethiopia has been working in Ethiopia since 2002 in close collaboration with the Federal Ministry of Health implementing a range of projects in maternal, neonatal and child health, reproductive health, health systems strengthening, health workforce development, water and sanitation, HIV/AIDS and non-communicable diseases across the country, supported by a wide range of multilateral and bilateral donors, corporates and foundations. 

Amref Health Africa would like to recruit Cashier and Admin Assistant based in Jijiga and will report to Finance and Admin Officer.

Purpose of the Job

To Assist the field office in cash handling activities and in addition to this she/he is expected to act as Admin assistant for the field office. 

Main duties and responsibilities

• Handle petty cash fund
• Prepare Petty Cash payment vouchers
• Prepare on time petty cash replenishment document with the cash count balance.
• Prepare cheque payment vouchers and cheques.
• Prepare cash receiving voucher for any remittance
• Effect payment to payee and ascertain that acknowledgments are received
• Deduct withholding tax and summarize on Withholding tax payments sheet and affect the payment on time to Inland Revenue in conjunction with the monthly payroll tax.
• Call to service provider or supplier to collect their check
• Deposit any cash returned form advance settlement to bank on time and give copy of cash receipt to the staff who settled his/her advance as a confirmation of settlement of advance.
• Collect Bank advice & bank statement from bank
• Maintain filling of all financial documents, all Payment vouchers, so that easy access and tracing is possible.
• Make paid stamp for all paid document on time & CLM
• Keep the smooth working relationship in the office
• Secretarial support and information Flow: in charge of receiving and dispatching correspondence (including letters, faxes, email, telephones etc).
• Reception: Receives all visitors and acts as the first point of references for all queries to the project/programme/unit. Also handles all phones calls to the project.
• Reporting: Process and distribute a variety of reports including minutes, monthly and annual reports from the office as required.
• Information Management: Develop and maintain relevant databases and filing systems for optimal management of information and contacts.
• Office management: Maintain the office petty cash, office inventory, and stationary supplies and utility services maintenance.
• Supervision: Under the general direction of manager, coordinate work to general support staff attached to the office this include vehicles fleet management.
• Any other task assigned by supervisor 

Job Requirements

• Diploma/Degree in Accounting, Management and other related fields
• Minimum of 3 years’ experience
• Experience in office support knowledge of modern office machines and procedures
• Good communication skill in English & Amharic languages.
• Good interpersonal communication skills
• Excellent computer skills: Ms Windows, Ms Word and Excel,
• In addition the ideal candidate must have strong analytical, problem solving and networking skills.
• Be a team player and communicator and work under minimal supervision

Terms of employment: one year

Duty Station: Jijiga

Required number: - 1

How to Apply

If you would like to join Amref’s team, please quote the position/reference number in the subject matter and send your CV and application letter with remuneration requirements and contact details of three work-related referees, through Etrecruitment@amref.org, ethiojobs.com or to the Human Resources Department, Amref Health Africa by P.O Box 20855/1000, Addis Ababa.

The closing date for submitting applications is 28 February 2021. We regret that only short-listed candidates will be contacted.

Note Telephone call to the office is strongly forbidden.

Amref Health Africa is an equal opportunity employer and has a non-smoking environment policy.