Job Summery

Title: Office Administration Manager

Job ID: 46447

Country: Ethiopia

City: Addis Ababa

Professional area: Human Resources

Contract type: Permanent

Professional level: Experienced

Location: Addis Ababa, AA, ET

We’re JTI, Japan Tobacco International and we believe in freedom. We think that the possibilities are limitless when you’re free to choose. In fact, we’ve spent the last 20 years innovating, creating new and better products for our consumers to choose from. It’s how we’ve grown to be present in 130 countries.

But our business isn’t just business. Our business is our people. Their talent. Their potential. We believe when they’re free to be themselves, grow, travel and develop, amazing things can happen for our business. 

That’s why our employees, from around the world, choose to be a part of JTI. It’s why 9 out of 10 would recommend us to a friend. And why we’ve been awarded Global Top Employer status, six years running. 

So when you’re ready to choose a career you’ll love, in a company you’ll love, feel free to #JoinTheIdea. 

Learn more: jti.com

The ideal candidate is expected to manage the activities of travel plan, work permit, residence ID and visa respective of international, local staffs and visitors; effectively monitor the activities of central archives, office service, janitorial and maintenance of buildings, canteen and general store.

Main Areas of Responsibility:

• Effectively monitor and manage the activities of visa, travel, work permit & residential permission, hotel booking for international staffs and visitors.
• Effectively manages all travel process such as visa, flight and hotel booking, etc for local staffs who travel abroad/local for business trips.
• Organizes, directs, coordinates and controls the activities of office services, record management, janitorial services and building maintenance.
• Work with Engineering to ensure that there is uninterrupted electric power and water supply to offices; follows up the proper functioning of sewerage and waste disposal systems.
• Takes a leading role in the development of systems for stock classification and coding and production of stock categories. Reviews layout of stores and makes recommendations for improvement in the utilization of store space and in efficiency of store service.
• Approves requests for supplies from stores or their purchases including PPE, cleaning and stationery materials and periodically reports consumption level to each user departments.
• Supervise and follow up the timely repair of office equipment, furniture, water and electric systems and renovation of buildings (involving masonry, carpentry, painting, plumbing and related works).
• Supervises the proper upkeep of cleanliness of offices, corridors, rest rooms (toilets) and surroundings including the gardens.
• Manages the canteen services.

Job requirement

Required Academic Qualification & Experience:

• University degree
• Minimum 5 years related working experience 

Required Skills:

• Advanced knowledge of English (verbal and written)
• Advance level of MS office programs, 
• Team player
• Time-conscious, focused, organized, results driven