Job Expired
Office Management Trainee
Austrian Embassy Development Cooperation
Business
Business Administration
------
0 years
Position
2021-02-26
to
2021-03-05
Full Time
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Job Description
Job Summary
STARTING DATE: April 2021
CONTRACT PERIOD: 12 months
The Coordination Office for Development Cooperation at the Austrian Embassy in Addis Ababa has a mandate to implement the bilateral development cooperation between Ethiopia and Austria. The mandate of the office includes policy dialogue and monitoring of project implementation funded by the Austrian Development Agency (ADA). Currently, projects in the areas of inclusive governance, resilience building, higher education and humanitarian assistance receive support from Austria.
Main Duties:
The trainee will have an opportunity for the job office management routines and familiarize with practical hands-on office tasks. He/She will after an in-depth onboarding phase and manage smaller responsibilities himself/herself.
The administrative tasks include
- Travel management of staff members
- Assisting in office routines such as procurement processes, logistics, etc.
- Assisting in human resource management.
- Registration of in-coming and out-going correspondence and distribution to the respective programs
- Arrangement of appointments for the counselor, project managers, visitors, guests
- Answering in-coming telephone calls, emails, etc
In addition, the trainee will gain practical work experience in bookkeeping and petty cash management.
He/She will also have an opportunity to assist in organizing and participating in monitoring/field missions and learn basic project cycle management skills
Job Requirements
Minimum Requirements:
- Bachelor´s degree in Business Administration
- Good knowledge of Microsoft Office package (especially MS Word and MS Excel) -
- Excellent English language skills are required (oral and written)
- Interested to work in an international environment
How to Apply
Please submit your application electronically to addis.application@ada.gv.at by 05.03.2021, indicating “Office Management Trainee” in the subject line, with the following documents in pdf format:
- Letter of motivation (in English)
- Curriculum vitae (in English)
- Copies of academic certificates and other professional qualifications
All applications will be treated with the strictest confidence. Please note that in the event of an invitation for an interview, ADA is unable to reimburse costs incurred. Candidates must expect that references from previous employers will be requested by ADA. Only short-listed candidates will be contacted. ADA is an equal opportunity employer; female candidates are encouraged to apply for this position. Persons with disabilities are encouraged to apply for this position.
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