About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 19 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

Our team

The Logistics Team is accountable for ensuring that all operational procedures of Administration and Logistics are adhered to and implemented in a manner that is compliant with Oxfam policies, standards, and procedures.

In particular, the team provides professional, business-focused service on logistics, delivering a proactive and solutions-based approach for resolving issues. The team will also ensure that the operational business requirements are effectively managed to deliver organisational results and support the achievement of programme outcomes.

Job purpose

The main purpose of the Logistics Officer is to work as part of the Gambella Field team in providing general logistics support including procurement planning, fleet management, coordinating with project partners, safety and security of office premises, administrative support, inventory, asset, and contract management.

What the recruiting manager has to say about the role?

Generally, this role is responsible for managing/ supervising resources logistics, and supply chain resources including people, assets, and/or budgets. Contribute to and influence operational planning.

Training and support so that other Oxfam staff are knowledgeable and competent in Oxfam's logistics processes and procedures. Working with the programme manager on security issues, the security of assets, and the safety, security, and evacuation of staff. Interprets and applies operational and specialist information in a variety of formats from a variety of sources. Also maintaining accounts and submitting reports as appropriate, for aspects of the programme detailed above. Ensuring the installation (after training if necessary) of radio, phone, fax, and other communications systems and establishing communications routines for emergency programmes and teams. Training team members in the use of equipment.

Core details

Location: Gambella Region, Ethiopia

Salary: As per the Oxfam benefit package

Internal Grade: D2, National

Job Family: Programme

Contract type: Fixed-Term contract

Hours of work:

 37.5 hours per week. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage

This role reports to:

Refugee Response Program Manager

Staff reporting to this post:

Procurement Assistance and Warehouse Assistants and Drivers

The annual budget for the post: N/A

Key relationships/interactions: N/A  

Screening checks:

All successful candidates will be screened through Refinitiv World-Check One to comply with counter-terrorism and financial sanctions regulations.

References:

Should you be successful and not already employed by Oxfam GB, we will require a minimum of two references covering five years of employment history.

DBS checks (for roles based in the UK):

It is a requirement in the UK for a new DBS check at enhanced level for every new member of staff who works directly with, or has regular contact with, children or vulnerable adults in the UK (consistent with DBS guidance and relevant law).

N/A

Key responsibilities

Overall:

• Managing/ supervising resources logistics and supply chain resources including people, assets and/or budgets.
• Contribute to and influence operational planning.
• Training and support so that other Oxfam staff are knowledgeable and competent in Oxfam's logistics processes and procedures.
• Working with the programme manager on security issues, the security of assets, and the safety, security, and evacuation of staff.
• Interprets and applies operational and specialist information in a variety of formats from a variety of sources. Also maintaining accounts and submitting reports as appropriate, for aspects of the programme detailed above.
• Ensuring the installation (after training if necessary) of radio, phone, fax, and other communications systems and establishing communications routines for emergency programmes and teams. Training team members in the use of equipment.

Program Management Support

• To organize all logistics processes including purchasing, warehousing, communication, and transport.
• Contribute to proposal writing by advising on Logistical requirements in the respective locations.
• Ensure that program procurement is inline with donor requirements and standards

Warehouse Management

• Ensure effective warehouse management through maintenance of up-to-date records of all items received and dispatched at the same time ensuring that necessary documentation is in place.

Supply Chain

• Maintain records of and contacts with suppliers and local repair/maintenance outfits, and conduct regular market surveys, to get the best prices.

Program Administration

• In liaison with Admin Assistant ensure all aspects of staff/visitors and cargo movement and that admin issues relating to procuring accommodation etc, are effectively handled

Guest House/Office Management

• Assist in the identification, setting up, and proper functioning of new Oxfam GB base/compound facilities.

Vehicle Management

• Plan, implement, and monitor effective vehicle management systems on the bases, through liaison with the programme manager, PHP and PHE and Livelihood team leaders, drivers in ensuring regular maintenance of the vehicles as per monthly schedules.
• Ensure that all guidelines, aids, and tools on vehicle management are effectively implemented and monitored.

Security

• Assist in line management in the collection of security information and implementation of security protocols
• Ensure that all the necessary procedures and steps are in place for the safety and security of Oxfam personnel and assets.

Transport and Delivery

• Liaise with Assistant Logistician, Team Leaders, and implementing partners in delivery and receipt of project materials and ensuring that proper records are kept.
• Organize transportation needs either for personnel, goods, or services in conjunction with the Team leaders.

Stock and Assets Management

• Through the Assistant Logistician and respective Team, leaders ensure Oxfam GBs stocks and assets and well managed in accordance with OGB regulations.
• Ensure accurate and updated inventories of Oxfam assets and resources on a timely basis.
• Ensure the communication facilities (landlines, Thuraya phones, etc.) are utilized well and cost-effectively, by implementing agreed systems.

People Management

• Line manage Logistics Assistant, Drivers, and guards staff in the base.
• Plan and organize staff movements for leave and R&R on a weekly, monthly and quarterly basis and keep updated line management informed.
• Support staff development and capacity-building activities for logistics staff.

Representation

• Establish and maintain good contacts with suppliers, government offices, local authorities, and other NGOs with regard to logistical issues.

Others as part of the Logistics Unit

• Manage the hiring of casual laborers as and when necessary
• With the support of the programme Manger reviewing and revising /developing property management and security policies and procedures
• Perform such other duties as assigned by the Program manager
• Eager and required to adhere to Oxfam’s principles and values (click here) as well as the promotion of gender justice and women's rights (click here). 
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff safety health and wellbeing principles.
• The post holder expected to be familiar with and abide by the Core Humanitarian Standards (CHS), NGO/Red Cross Code of Conduct, the People in Aid Code, Oxfam International procedures and other regulatory codes (e.g. InterAction Field Co-operation Protocol; including safeguarding
• Depending on the situation, the post holder may be asked to perform other tasks as requested by the Manager. 

Job Requirements

• Bachelor (BA) or Degree from a recognized university/college in Logistics, Operations, or any other areas that can bring an added value to the post.
• Relevant logistic experience of 4-5 years (including, Asset management and control and property and security services) for BA holders or 5-7 years for Diploma holders, preferably in an international NGO like Oxfam.
• Experience in humanitarian response will be an asset
• Good comprehension of security issues and clarity on reporting on them.
• Good personal communication skills, in written and verbal English.
• Ability to adjust to constantly changing situations while maintaining focus on delivery and follow-through
• Able to work with little supervision, use initiative to a good degree, work creatively and effectively.
• Commitment to Oxfam’s equal opportunity and gender policies. Demonstrated experience of integrating gender and diversity issues into logistics programs 
• Driving license and use of it in insecure contexts.
• Flexibility in terms of travel and working hours.
• Willingness to travel including medium/high-risk areas

Desirable

• Knowledge of Oxfam systems especially on logistics
• Good interpersonal and team working skills
• Computer knowledge, MS Word, and excel
• Excellent verbal and writing proficiency in English and Amharic
• Proven ability to work independently whilst knowing when to refer for advice
• Adaptability and be a flexible person
•  

Your commitment to Oxfam

• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

Key Attributes:

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

 Organizational Values:

• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
• Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

Note to candidates: Shortlisted candidates will be assessed on our organisational values and attributes at the interview stage. The successful candidate(s) will be expected to adhere to our code of conduct. We encourage candidates to read and understand our code of conduct here.

How to Apply

As part of your online application, please upload your up-to-date CV and a covering letter explaining your suitability against the essential criteria in the job profile through www.ethiojobs.net or using Oxfam's internal application portal or here on or before 05th March 2021.

Your application will be shortlisted based on your CV and your responses to the above questions. You need not comment on your suitability against the essential criteria in the job profile.

Due to the urgency of the post, this advert will close before the deadline if a suitable candidate is identified.

Only shortlisted candidates will be contacted.