Job Summary

Planning and supervising the execution of supply activities in the project for one or more areas of the supply programme (Warehouse, Procurement, Transport and Customs, etc.) according to MSF protocols and standards in order to ensure the optimal functioning of the mission.

Accountabilities:

• Ensuring an effective running of the supply activities in the project on a day to day basis as specified by the line manager, ensuring compliance to MSF standards, protocols and procedures. The activities can include one or more of the following areas
• Warehouse: Planning and supervising the execution of the Warehouse and Stock Management activities in the project or capital ensuring sufficient stock for the effective functioning of the supply activity to avoid stock ruptures, losses and excess stocks in the mission, controlling and monitoring the medical and non-medical stocks and assets and ensures that storage is carried out under optimum conditions.
• Procurement: Planning and supervising the procurement activities in the project or capital ensuring an efficient and on-time purchasing.
• Transport and Customs: Planning and Supervising the execution of all activities related to an efficient clearance and shipment of goods in the mission ensuring the clearing and the transport of medical and non-medical goods of the mission
• Other supply activities
• Communicating with customers, keeping them up to date concerning their order status and prioritizing procurement and transport according to their needs
• Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Ensuring smooth running of administration and procedures related to his/her supply activity(ies)
• Performing delegated tasks according to his/her speciality and as specified in his/her job description

MSF Section/Context Specific Accountabilities:

Due to the context, the SNNP Region has recently experienced an increased displacement of people and the outbreaks of several diseases and therefore an increase on medical need.

MSF is currently running medical and logistics activities in Konso zone, Alle Special Woreda, Derashe Special Woreda, Amaro Special Woreda and Burji Special Woreda. MSF Oficces are located in Karat Town. However, MSF will adapt its strategy and activities according to the needs. For this reason the MSF team needs to be flexible and may have to work in others places that the ones mentioned above

The supply activity supervisor should be able to select suppliers between Karat, Arba Minch, Hawassa and Addis Ababa. The positions requires frequent travels to Arba Minch and Hawassa for purchases and building new business relationship (supplier validations). Good communication with the requesters (understanding their needs), the log/supply manager (for validation and selection of suppliers) and the coordination in Addis is paramount to this position.

MSF is an independent, neutral and impartial organization that is providing quality medical care free of charge regardless the ethnic origin of our patients, so to both local and refugee population.

We ensure that our staff is aware and respect the cultural differences of our patients and colleagues.

Job Requirements

Education

• Mandatory: technical diploma, in supply chain

Experience

• Mandatory: previous experience in supply chain activities related job
• Desirable: previous work experience in in MSF Logistics Department

Languages         

• Mandatory: good command of both English and Amharic

Knowledge

• Mandatory: Computer literacy

Competencies

• Results and Quality Orientation L2
• Teamwork and Cooperation L2
• Behavioral Flexibility L2
• Commitment to MSF Principles L2
• Stress Management L3

How to Apply

All applicants should send a CV, a cover letter, educational records, work certificates and a copy of national ID.

Application can be submitted/ sent: by email: MSFOCB-addis-hrassist@brussels.msf.org (please indicate on the subject box: the vacancy title and your name)

Posting date: 24/02/2021

Closing date: 03/03/2021

MSF Belgium promotes the EQUITY, DIVERSITY & INCLUSION.

We strongly encourage women and people with reduced mobility (able to work in remote places) to apply.

Incomplete applications will not be accepted.

Please note that only short-listed applicants will be contacted.

Copies of CV + supporting documents are non-returnable. Phone calls are not allowed.