Job Summary

Médecins Sans Frontières-Holland

Internal/External Vacancy Announcement

Médecins Sans Frontières (also known as Doctors without Borders or MSF) is a private, non-profit, international humanitarian medical organization that intervenes in emergencies and crisis situations to relieve human suffering resulting from unmet medical needs. MSF observes strict neutrality with respect to politics and provides its assistance without discriminating on the basis of race, religion, ideology, or political affiliation. MSF’s members are required to respect humanitarian principles and principles of medical ethics at all times.

MSF Holland is looking for:  CASHIER (temporary position for emergency support)

Number of Position: one

Place of work:     Addis Ababa

Terms of employment: 6 month 

Remuneration and Benefits:

Starting gross salary/month: 8997.00 ETB

Medical Coverage : as per organizational scale

Transportation allowance: 1,800 ETB

Date of application: March 01 – 07 2021

Main Purpose

Performing cash transactions, verifying supporting documentation, and maintaining records according to MSF standards and local finance policies.

Accountabilities

• Controlling and monitoring cash payments from the cashbox and coding and recording cash transactions in the daily cashbook or accounting system,
• Performing daily cash counts and investigating any discrepancies
• Following-up on cash advances and ensuring they are duly settled
• Carrying out transfer requests between cash and safe box
• Checking the validity of invoices, approval signatories, and correctness of account codes
• Performing currency exchange operations when required.
• Assisting with the preparation of salary payments as required .
• Performing monthly reconciliations before closing the monthly accounts, managing bank reconciliations and monthly bank statements if applicable.

MSF Section/Context Specific Accountabilities

Petty cash duties

• Replace Accountants in their absence. When required;
• Issues petty cash to CO staff as per the Ethiopia mission Finance guidelines.
• Ensures that petty cash is balanced and documented at the end of each day.
• Ensures that CO petty cash is counted and verified at least once a week, and at the end of each month.
• Prepares petty cash replenishment as required.
• Prepares per diem payments for all expats, or whenever visitors arrive in country.
• Settles all monthly bill, quarterly and annual payments.

Bookkeeping duties

• When required ensures daily entries are entered for balance checking of petty cash.
• Maintains a file of all outstanding CO advances and ensures that these are settled within one week from the day of being issued.
• Maintain proper filing of MSF financial documents.
• Perform document scanning, for all financial documents as required.

Banking duties

• Ensures that sufficient funds are transferred from the CO NT account to the current account to cover the MSFH’s petty cash requirements.
• Monitors the balance of CO bank accounts and advises the Deputy FinCo and FinCo if funds are falling short.
• Prepares petty cash replenishment and collects cash from current bank account.
• Ensures that new chequebooks are ordered for both the NT and current bank accounts so that there are always 3 months’ worth of cheques on hand.
• Maintains adequate supplies of all key finance forms (Advance & Settlement, Overtime, per diem, etc).

Bill payment responsibilities

• Prepares monthly schedule of all regular payments and follows up on late or missing invoices.
• When required, prepares cheques or cash payments for all CO invoices
• Ensures payment and cash collection from insurance, maritime, customs upon credit and debit memo.
• Check all credit service payment requests (Taxi, tickets … etc) and forward to Accountants for timely settlement.
• Ensures all Taxes, Pension, 2% withholding tax and all utility payments are paid as per the payment schedule.

Other

• During scanning, check and verify that all authorizations and approvals are in place in financial documents as required by MSF policy and government regulations.
• Performs additional reasonable duties as per the request of immediate supervisor.
• Ensures absolute confidentiality of sensitive financial information of all expat and national employees' files and MSF procedures in Ethiopia.

Job Requirements

Education

• Diploma/TVET Level 1-4 with Competency Certification (COC) in administration / ac-counting

Experience

• Experience in accounting (minimum 1 year).

Languages                      

• Mission and local language essential. English speaking, understanding and writing necessary

Knowledge

• Essential computer literacy (word, excel)

Competences

• Results and Quality Orientation L1
• Teamwork and Cooperation L1
• Behavioral Flexibility L1
• Commitment to MSF Principles L1
• Service and Orientation L1
• Cross-cultural Awareness L2

How to Apply

Interested applicants should submit their non-returnable CV and application including photocopies of all supporting documents to ethiopia-jobs@oca.msf.org or www.ethiojobs@net only

Please mention the position on the subject whenever you apply through the ethiopia-jobs@oca.msf.org 

Please note that we only contact short-listed candidates.