VACANCY ANNOUNCEMENT VIS/001/2021

VIS-Volontariato Internazionale per lo Sviluppo is an International NGO based in Rome, Italy and accredited by Charities and Societies Agency of Ethiopia as a Foreign Charity Organization.

VIS Ethiopia is seeking a candidate for the post of Logistics/Procurement Officer

JOB TITLE: Logistics/Procurement Officer

DIVISION / DEPARTMENT / LOCATION:  VIS Ethiopia

JOB FAMILY:Administration support

JOB PURPOSE: To provide logistics support for the VIS Programmes Emergency Programme in Ethiopia.

This position is subject to project award and funding, through EU ECHO program.

REPORTING LINES:

Post holder reports to: Country Administration Manager

Staff reporting to this post: Logistic Assistants, Drivers

CLOSING DATE: March 18,2021

KEY RESPONSIBILITIES:

Key Activities/Responsibilities

General

• To organize all logistics processes, including store keeping and warehousing, transport, as well as the related administrative procedures, for VIS operations.
• To supervise and support Warehouse keeper, Logistics Assistants and drivers. Be responsible for performance management and development.
• To implement and monitor logistics systems, in accordance with VIS policies and procedures.
• To establish and maintain good contacts with suppliers, government offices, UN agencies and other NGOs with regards to logistical matters.
• To report monthly on all logistics activities to the Country Administrator.
• In case of war, civil disturbance or arbitrary malicious intent, in consultation with the programme manager, to safeguard vehicles, communications and other capital equipment, either by disabling it, hiding it, or by driving it to safety, under the condition that this effort does not jeopardise the personal safety of any staff involved.

Procurement and storage:

• To supervise and undertake the procurement of items and services based on authorised requisitions, in line with VIS procedures.

Transport and communication:

• To regulate the use of vehicles and communications equipment.
• Supervising and planning vehicle allocation in order to optimally serve the needs of the programme.
• Monitoring the fuel consumption of VIS vehicles and the skills of the drivers

Performance management:

• To clarify job descriptions for logistics staff and provide training when necessary in order to build capacity.
• To instruct and supervise logistics staff under your line management.
• To give advice to the manager concerning the job performance evaluations of logistics staff.
• To manage and supervise on a daily basis the Warehouse keepers, Logistics Assistants and Drivers.

Administration:

• To ensure that the proper administrative procedures and standards for order follow-up, ordering, stock keeping and dispatch are followed.
• To keep a proper record of expenditures, receipts, requisitions, purchase order forms, waybills, and all other documents.

Job Requirements

Key Competencies

Essential

• BA Degree in Supply Management, Management, Accounting or related disciplined with 5 years’ experience in procurement/supply management. A combination of relevant training and experience may be considered in lieu but not vice versa.
• Previous experience (at least 5 years) with INGOs in emergency sector.
• Previous experience in producing high quality reports
• Experience and/or demonstrable knowledge of logistics, procurement and supply chain management
• Proven ability to manage competing tasks and to priorities and produce high level output consistently
• Excellent interpersonal skills and ability to work on own and within multi-cultural teams
• Excellent computer skills (to include experience in computerized finance processes) and ability/preparedness to quickly learn new systems and software.
• Attention to details
• Ability to plan with good organizational skills, including prioritization and ability to work under pressure
• Initiative and ability to follow up on issues
• Excellent communications skills with fluency in written and spoken English
• Diplomacy, tact and negotiating skills.
• Team-working skills.
• Flexibility under pressure and in response to changing needs.
• Attention to detail and excellent numeric accuracy.
• Good experience in: purchasing, warehousing, vehicle management, administration. 
• Practical experience in working HF and VHF radios.
• Practical experience with Microsoft Word and Excel programs.
• Ability to keep clear and concise records.
• Experience of supervision of staff

Desirable

• Financial management ability.
• Experience of supervision of staff.

How to apply

Interested applicants who fulfil the criteria are kindly invited to submit their application/motivational letter (one page) and updated CV (not more than 4 pages) through ethioJobs.

Copies of supporting documents DO NOT have to be attached. They will be asked only to successful candidates.