ROLE PURPOSE

• The Procurement Officer is accountable for the timely and efficient procurement of goods and supplies in accordance with timescales set and agreed with programme staff and SCI systems, polices, and procedures
• Key Accountabilities Carry out all procurement and supply requirements in line with the SCI policy and procedures as well as donor procurement guidelines and government policies,
• Ensuring and facilitate procurements are carried out in a timely and transparent manner in accordance with SCI procurement policies and procedures are followed at an optimal quality/price, and that all procurement procedures are properly implemented. And ensure that SC receives quality goods and services at the most competitive prices and/or rates assigned for the procurement
• Advises staff members on specifications, prices, availability and other procurement matters while in PR preparation
• Ensuring that purchase payments are effected timely; and goods are delivered in accordance with timescales set and agreed with programme managers;
• Ensure that after sale services are given by the suppliers, warranty period is maintained to the advantage of SCI.
• Maintain a comprehensive central electronic register of all supply orders, area by area level, and submit regular monthly report on the progress of these orders
• Share price index and product catalo to all field office staffs’ quarterly
• Capture all transactions on procurement tracker and report to CO procurement focal person in monthly bases
• Ensure that all supplies requests from the office are planned, co-ordinated and facilitated, in a professional manner and following the Supply Chain and financial guidelines of SCI Ethiopia and ensure that it is done in compliance with procedures to meet donor requirements
• Ensure that all completed transactions are filed asper the standard checklist
• Compile relevant government policies, proclamations and regulations regarding supplies, procurement, importation, Tax related issues and others to enable SC to access the most cost-effective means and to be inline with government policies and regulations
• Conduct regular procurement needs of SCI and market analysis of these required items and provide quarterly compiled reports to the field office program operation manager.
• Ensure the effective and efficient use of all SCI resources in order to keep costs low and ensure the security of staff.
• Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, security, equal opportunities and other relevant policies.
• Other duties as directed by the line manager & the organisation.

 SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds suppliers accountable to deliver on their responsibilities

Ambition:

• Sets ambitious and challenging goals for themselves and takes responsibility for their own personal development
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale

Collaboration:

• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
• Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

• Develops and encourages new and innovative solutions
• Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

• Honest, encourages openness and transparency, builds trust and confidence
• Displays consistent excellent judgement

Job Requirements

• University degree in purchasing and logistics and supplies management or other relevant field of study
• At least 4 years of experience working in supplies and service procurement, logistics co-ordination and Administrative support functions.
• Good interpersonal skills,
• Good written and spoken English
• Knowledge of computer word processing, access and excel
• Commitment to and understanding of Save the Children’s aims, values and principles.
• Knowledge of key institutional donors and their compliance requirements in respect of logistics and procurement
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching. 
• Commitment to Save the Children values.
• Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time
• A high level of computer literacy (word, excel, ppt etc)

How to Apply

Qualified candidates can apply their CV and applications to the following link 

Job Search (taleo.net)