Job Summary

Controlling the daily cash/check management, supporting the project accounting staff, overseeing and preparing the projects books in accordance with the Finance Manager's instructions and MSF protocols, standards and procedures in order to provide accurate, reliable and updated financial information.

ACCOUNTABILITIES

• Controlling the daily cash and check management and ensuring that all receipts and documentation meet MSF requirements (procedures, deadlines, information, signatures …). Tracking bills/vouchers, invoices and other running costs and analyzing the related information (costs, service contracts …) in order to give reliable and updated information.
• Controlling cash advances and cashbook movements for each petty cash box, recording all IN and Out transactions, ensuring that cashbox balances always reflect the actual amount of money kept in the cashboxes and investigating any discrepancy. Ensuring strict compliance with cash control procedures for each cashbox / currency (daily cash control, weekly cash inventory and reconciliations)
• Performing currency exchange operations in accordance with the country's exchange rate policy
• Ensuring a monthly account report in accordance with MSF procedures, checking individual entries and preparing the necessary administrative documents (originals) as a basis for justification and explanation of payments and receipts made.
• Preparing the timely payment of taxes.
• Being responsible for the processing of accounting software peripheral accounting (project and capital) including checking the quality of the mission accounting allocations and their conformity (correct encoding of salaries, following up and matching of internal transfers and advances in the mission, checking invoices and their allocations, preparing payment order documents to be sent to HQ). Analyzing the problems of the cash box discrepancies and giving technical help to find solutions.
• Being responsible for filing accounting documents and their annexes, preparing documents for audits, organizing the scanning of documents and archiving mission financial documents
• Informing supervisors of any issues / problems that may arise in their job performance

MSF SECTION/CONTEXT SPECIFIC ACCOUNTABILITIES

• Support the ACMA on the monthly closing of the accountancy.
• Make sure all the accountancy in the office are according to the auditor’s standards, and according to the IPSAS system in Ethiopia.
• Work & help with the finance team during the Monthly, weekly and annual Audits.
• Follow up of all the payments regular, running costs, contracts etc.…. in the capital and the projects of the mission.
• Organizing all the accountancy filing system in the mission, and the archive system in the mission.
• Labeling all the accountancy file and organize the monthly accountancy documents.
• Follow up letters submitted to the banks, other actors and make sure they are filed in a good way
• Follow up suppliers’ payments.
• Updating the contract follow up and contracts running costs on monthly bases and send it to the FINCO.
• Have a filing system for contracts, in hard copy and soft copy.
• To go on regular bases to the bank to collect or to deliver documents

Job Requirements

Essential Diploma or professional qualification in Accounting / Finance

Experience in administration and accountability (minimum 2 year).         

Mission and local language essential.

Competencies

• Essential computer literacy (word, excel)
• Results and Quality Orientation
• Team work and Cooperation
• Behavioral Flexibility
• Commitment to MSF Principles
• Stress Management

How to Apply

All applicants should send a CV, cover letter, educational records, work certificates and copy of national ID card ONLY by email to msfe-addis-dev@barcelona.msf.org (please indicate ¨On the subject box of your email: the vacancy title, ¨your name¨.

MSF Spain promotes the EQUITY, DIVERSITY & INCLUSION.

MSF Spain encourages internal growth and development.

We strongly encourage INTERNAL STAFF, WOMEN and PEOPLE WITH DISABILITIES (compatible with the nature of the work) to apply.

Incomplete applications will not be accepted.

Please note that only short-listed applicants will be contacted.

Copies of CV + supporting documents are non-returnable. Phone calls are not allowed.

Posting date: 11-03-2021

Ending date: 21-03-2021