Job Description

Vacancy No.

IOM-SVN/0032/2021

Position Title

Project Assistant (Site Planning and Development)

Duty Station

Mekelle & Tigray, Ethiopia with constant travels in the entire Tigray Region and also in Amhara Region

Classification

G5

Type of Appointment

SVN, Six months with possibility of extension

Estimated Start Date

As soon as possible

Posting Period

11.03.2021 – 26.03.2021

Organizational Context and Scope

Under the general supervision of the site management, planning and development officer, the technical/direct supervision Senior SMS Assistant and administrative supervision of IOM Head of Sub-Office, the incumbent shall be expected to support the SMS team in their response to site improvement works, while working closely with the shelter and WASH teams. In particular, she/he will be responsible for the following;

Responsibilities and Accountabilities

Coordination & Information Management

1. Ensure close coordination with local government and sectoral stakeholders/counterparts to exchange information on the implementation of Site improvement works.
2. Maintain effective communication and networking with the community and other IOM units, especially Shelter -WASH with whom a close collaboration is expected.
3. In the context of a pandemic and/or disease outbreak, make sure close collaboration between IOM’s SMS, Shelter, WASH, MHPSS and Health sub-units, as well as with external actors across all sectors, especially in the identification of high risk areas and if needed/feasible, install hand washing stands, etc.
4. Coordinate with SMS team and support the mobilization of beneficiaries, and ensure that they are trained and supported to oversee site improvement activities in their sites

Site Improvements

1. Assist in implementation of SMS’ site development interventions (projects) according to the agreed response strategy and plan.
2. Assist the Site Development Project Officer throughout the implementation stages of SMS technical activities.
3. Fully participate in and/or facilitate technical assessments of all physical structure in return/IDP sites.
4. Provide technical assistance to the Site Development Officer to assess improvement needs, and suggest the most appropriate form of site improvement, in consultation with the beneficiaries, which includes community facility rehabilitation/construction, and distribution of site improvement materials etc.
5. Continuously monitor the site improvement activities, including execution and evaluating progress through reporting and surveys using both quantitative and qualitative data.
6. Verify site improvement activities are implemented in the most cost effective and timely manner and in line with the requirements and in accordance with IOM, donor, country and international standards i.e. Sphere standards, IOM’s guidelines on site planning etc.
7. Support site planning as required in new site developments and extensions where required.
8. Monitor the condition of shelter and infrastructure (communal shelters, communal structures such as WASH facilities, kitchens, distribution points, etc. where applicable) in targeted sites/areas and flag wherever humanitarian standards are not met, especially wherever these relate to COVID-19 IPC and to protection risks and mobilize community to implement community-led small scale improvement in the site
9. Assess areas for improvement and record lessons learnt for future activities.
10. Provide onsite technical support to IOM’s shelter and WASH interventions when requested, and in the absence of other technical capacity.
11. Perform other duties as may be assigned. 

Job Requirements

Education

• University degree in Civil Engineering, Architecture, or related field of study

Experience

• Five years of relevant professional experience or a combination of training and relevant working experience is a minimum requirement. 
• Work experience in related to disaster response and transition and recovery programs with humanitarian agencies.
• Practical experience and detailed knowledge of the disaster risk management, with emphasis on disaster response and recovery programs is essential.

Skill

• Thorough knowledge of data protection issues in emergency operation and utilization of Microsoft Office application including databases is required.
• Ability to adapt technical knowledge and expertise to specific project or activities; ability to work with colleagues from different cultural and professional backgrounds; flexibility to perform and deliver in difficult and rapidly changing situations is essential.

Languages

• Fluency in English, Amharic and Tigrigna is required.

Values and Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioral indicators level 3

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

How to Apply

Interested candidates are invited to submit their application/ motivation letter enclosed with only detail CV written in English via our e-mail address RECADDIS@IOM.INT, or by March 26, 2021, the latest, referring the position title and Vacancy number in the subject line of your email. (Example: Application for Project Assistant (Site Planning and Development) (IOM-SVN/0032/2021) no photocopies of educational/training certificates is required at this stage; applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition.

NB: Applicants in north Ethiopia (affected areas), with no internet connection, can submit their applications in hard copy, in person, to IOM Office in the area.

Only shortlisted candidates will be contacted.

We strongly encourage qualified women to apply!