RESPONSIBILITIES AND TASKS

Job Responsibility #1: Planning and Implementation

• Plans, organizes, directs, coordinates and controls the activities of the Department;
• Formulates policies, guidelines, strategies, methodologies and action plans related to finance and grant activities;
• In collaboration with the M & E and Program Department prepares annual and quarterly budgets;
• Reviews the annual budget of the Organization, exercises budgetary control, and analyzes variance in the budget;
• Participates in all grant agreement negotiations and all budgets of new grant proposals.

Job Responsibilities # 2 Grant Management

• Facilitate full utilization, recording, accounting and reporting of the funds received from the resource providers, including funds transferred to SRs and SSRs;
• Design strategy development of sub-grant programs;
• Ensures the development of system and policy on grant administration and monitors its implementation;
• Ensure that the resources are used accountably and that they achieve results;
• Comply with resource providers grant requirements and institutional financial regulations;
• In collaboration with M & E Department, develops a financial monitoring and evaluation guideline, which reflects financial and administrative requirements at members level;
• In collaboration with Program Department ensure that all grants are administered in accordance to the terms and conditions of donors;
• Participates in project proposal writing;
• Prepares and facilitate grant agreements;
• Ensures disbursement of funds to sub-recipients on timely basis;
• Administers the full range of grants management activities in fulfilment of program objectives with the review and approval process;
• Ensures the compliance of grants with NEP+’s policies and procedures and donor agreements;
• Develops and manages sub-contracts needed to fulfil the program requirements and ensure that filing/documentation system for all project proposals made by sub-recipients are established and maintained;
• Ensures that the grant matrix is maintained for the proper tracking of Grant related budgets;
• Provides technical support to sub-recipients aimed at meeting targets and improving quality of service;
• Keeps complete file of each member network that includes: Pre-award analysis, all approved budget, payments scheduled, quarterly reports and correspondences received from and sent to members and constituents;
• Establishes and maintains filling/documentation system for all sub-grant programs/projects;
• Ensures compilation of quarterly, biannual and annual tabular financial and narrative reports;

Job Responsibility #3: Financial Management:

• Ensures Accounts Policies and Procedures of NEP+ are implemented and regularly updated;
• Ensures that financial systems and documents are in compliance with laws, policies, standards and regulations and with generally accepted accounting principles and practices;
• Designs and uses sound internal control system to safe guard assets, records and documents of the Organization;
• Ensures that transactions are coded, analyzed and recorded in appropriate books of accounts;
• Ensures that all staff are informed of financial policies and systems in place;
• Provides advice and information to the Executive Director on financial, administrative and management issue, labor laws and regulations;
• Ensures proper and timely supply of finance, human and material resource and other utilities to all work units of NEP+, and monitors proper utilization of same;
• Develops mechanisms to ensure that operations of the programs are implemented in cost effective manner;
• Follows up the preparation of vouchers for all payments, authorizes payments as per limit of authority;
• Ensures collections are properly recorded and deposited to NEP+’s account;
• Compiles regular status, progress and final reports in accordance with donor reporting requirements and other stakeholders;
• Ensures that accounts are closed, financial reports are prepared and audited on time;
• Prepares checklist for follow-up of members financial report status and chases members to submit their reports in order to meet the deadlines set;
• Makes periodic visit to member networks to monitor partner’s ability to properly account for the use of NEP+ funds and where necessary provides support for partner organizations to develop accounting procedures and financial controls.

Job Responsibility #6: Other

• Undertakes any other activities as assigned by the Executive Director.

Job Requirement

MBA/BA Degree in Accounting, Management or related field.

8/10 years of relevant work experience out of which 5 years in a senior position.

Experience on PEPFAR (CDC, USAID) and other donor grants and fiancé management desire.

Additional Requirements

• Ability to interact and deal with people;
• Excellent planning, organizational, analytical and decision-making skills;
• Computer proficiency (knowledge accounting software is advantageous);
• Good knowledge of written and spoken English.

How to Apply

Interested and qualified individuals shall submit a one-page cover letter, CV and copy of required testimonials via email address mogeszel29@yahoo.com Additionally, physical application can be made to our office located Mexico street Chamber of Commence Building fifth floor office # 405.

Dead line 10 working   Daye after the date of this announcement