Job Summary

FH Ethiopia is a non-governmental organization engaged in relief and development activities. At FH, we operate under a set of guiding principles we call the “The Heartbeat”. This includes our Values, Vision and Purpose, which serve as the explanation of who we are and how we work as organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty. FH Ethiopia would like to invite potential candidates to apply for the following position:

Position title: Procurement & Logistics Officer

Duration of contract: One year Contract

RESPONSIBILITIES

1. Providing information about the material specification and interpret purchase policy and procedure.
2. Initiate departments to submit their yearly purchase plan, to be concern about the lead time and budget and to facilitate the technical person for special items.
3. Examines and analysis departmental purchase requisitions for completeness and accuracy of information.
4. Consolidate the yearly purchase plan by category and location
5. Prepare the price enquiry for the same items in different sheet for different projects.
6. Update and record the suppliers address.
7. Update and record the price list.
8. Collecting price quotation, make offer analysis and preparing agreement for the transport.
9. Handle the transfer of purchased goods to project site and follow up
10. Request payment and facilitate the approval process for the transporter.
11. Follow up preparation of payment for selected winners and timely inform for the collection of Cheque.
12. Prepares monthly and annual plans for the regular maintenance of each vehicle of the organization.
13. Prepares annual vehicles inspection plan and insure the annual motor and vehicles Bolo(inspection) done on time
14. Check and insure the annual vehicles and motors insurance renewal posted on vehicles
15. Ensure all required tools and other requirements for maintenance are in place.
16. Keep the service times of all vehicles in timely fashion and report to Logistics coordinator;

Job Requirements

• Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.
• Strong Interpersonal skills,
• Emotional maturity,
• Cross-cultural Sensitivity,
• Ability to work effectively under pressure

SAFEGUARDING POLICY

Food for the Hungry/ FHE is committed to conducting its programs and operations in a manner that is safe for all beneficiaries it serves. It is FH's policy to create and proactively maintain an environment that prevents and deters any actions and omissions that put any beneficiaries, including children and the most vulnerable at risk. All personnel are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy could result in termination.

GENDER RESPONSIBILITY

• Provide adequate time to staff to participate in gender sensitivity workshops and related events.
• Through observation, interviews, and spot-checks, ensure that the staff planning process is gender sensitive.
• Build a better gender balance in staffing through affirmative action.
• Observe if women staff are as involved as men in high-profile activities such as interaction with visitors and chairing meetings, and take corrective action if warranted.
• Encourage female staff to participate in external networks (local and regional), as well as seminars and cross visits.
• Facilitate open and regular discussions with staff on about the work environment, policies, and values convenient to gender issues.

SAFETY & SECURITY RESPONSIBILITY

• Encourages compliance of Safety and Security principles and policies of the organization by all staffs;
• Visiting project offices and operational areas periodically to meet staff and making sure that all staff members are aware of the safety and security procedures;
• Explains to staffs the reasoning behind the organization’s safety and security policies and procedures
• Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members. If possible, he/she should conduct briefing and training sessions himself/herself;
• Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;
• Encourages staffs to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human resources.

EDUCATION AND EXPERIENCE

• BA Degree in Accounting
• Minimum of 3 years’ experience preferably in an NGO Setting.

OTHER REQUIREMENTS

• Basic computer proficiency is Mandatory
• Proficiency in English and basic knowledge of the Tigrigna language

How to Apply

Female candidates are highly encouraged to apply

Competent candidates can submit ONLY their applications with CV’s to: recruitment_fhe@fh.org

Candidates MUST refer the position title on the subject line of their email and applications