ORGANIZATIONAL DESCRIPTION

The International Rescue Committee (IRC) is one of the largest humanitarian agencies in the world, providing relief, rehabilitation and post-conflict reconstruction support to victims of oppression and violent conflict. IRC has worked for over eight decades in the world addressing both the immediate, lifesaving needs of conflict affected people in an emergency and the reconstruction needs in post conflict societies. IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and thorough accountability to those we serve.  

SCOPE OF WORK/ JOB PURPOSE:

Under direct supervision from the Field Coordinator, the Camp Manager is responsible for overall management of programs and operation in Shire field office. Ensuring IRC’s goal and programs’ objectives are met. Lead project Plaining, Design, Implementation, Monitoring and Evaluation processes. Develop standardized report. Ensuring safety and security of IRC’s staff, image and assets. S/He provides supervision and direction to Shire team, with an emphasis on coaching and mentoring the staff to build their capacity. Manages their performance as per IRC’s Performance Management Plan guideline. Ensures high level representation in various forums and maintains IRC’s interest. 

Responsibilities:

Specific responsibilities include, but are not limited to:

 Leadership

• Ensure the consistent implementation of IRC/Ethiopia policies, manuals and procedures.
• Actively participate in decision making process and strengthen over all Shire Filed Office management   
• Encourage key staffs to participate in problem solving and decision making.
• Maintain system to strengthen inter-departmental collaboration through facilitating action oriented sector specific and staff regular meetings.
• Preserve close, open and professional relationships with all actors; facilitate donor M&E visits

Operations: Human Resource Management, Finance and Supply chain

• Ensure IRC’s National Staff Personnel Policy and Human Resource Manual; the IRC Way; IRC’s Refugee Staff Personnel Policy; Supply Chain and Finance Policies and Procedures; donor and government policies are respected and properly practiced.
• Mentor and support staff’s capacity needs and their professional development and foster a positive team spirit to encourage innovative and quality programming include a concrete formal and informal capacity planning and training for staff.  
• Ensure all staff performance objectives are well set and they have clear understanding about their role and responsibilities.  
• Conduct mid-term and annual staff performance evaluations and assist the office in developing a framework for staff career development, training and coaching.
• Provide counseling and support in resolution of employee relations problems. Ensure Office disciple is in place; control embezzlement of any kind; ensure individual staff actions are in line with or against IRC’s goodwill. Take disciplinary action as per IRC’s personnel policy when deemed necessary.
• Maintain system and IRC best practices for regular staff evaluation, and standard procedures for new position posting, interviewing and applicant selection.
• Conduct PR/PO follow up; remind SC and program team (Addis and Shire) to address issues on time.
• Monitor camp level warehouse management; control and monitor use of IRC assets and report to field office on time for any misuse, theft and damage of IRC properties.
• Verify/approve all camp-based payments /purchase requests regarding daily laborers or monthly incentives ,etc for the camp within the given limit
• Work closely and communicate effectively with Shire Field Office’s staff to ensure timely payments and procurements.
• Maintain office records and disseminate information and correspondence from Addis/Field Office, IRC Offices to all operation and program staff in the camps and vice-versa.
• Ensure proper budget management of Shire Field Office
• Lead all staff meetings (monthly quarter, biannual and annual); oversee trainings/workshops all Shimelba projects that are organized to refugee communities, IPs, OPs, ARRA, UN agency, etc.; conduct opening/closing remarks.
• Take all rounded action for cost management (efficient and effective utilization of all resources); lead staff towards cost management practice.  
• Coordinate and facilitate, spot checking and warehouse reports review meetings.
• Conduct monitoring of IRC’s materials (electromechanical, construction, education etc.) which are found in the field; keep their record, control embezzlement and provide timely advice/corrective actions if appropriate; ensure effective and efficient material utilization.
• Ensure proper asset, acquisition, management and disposal in Shimelba camp
• Mentor and support staff’s capacity needs and their professional development and foster a positive team spirit to encourage innovative and quality programming include a concrete formal and informal capacity planning and training for staff once every quarter. 

Programmatic

• Ensure best grant administration; for all Shire Field Office grants, develop and maintain grant opening/closing power point presentations, activity plans, spending and procurement plans. Participate in all grant opening, and closing meetings, tracking expenditures; and ensure they are allowable and allocable according to IRC and donor compliance and regulations; review monthly BvA and bring any over/under expenditure, miss-charge or double charging issues etc. to the attention of the Field Coordinator/Finance team in a timely manner and jointly develop corrective plan.
• Participate in new project and concept note development; provide timely, informative and quality inputs to funding proposals (project descriptions, log frames, Work plan, and budgeting); ensure program staff provide timely and quality inputs to technical managers that will be used for standard project reports. Review all Shimelba updates/reports to be shared to technical managers of Shire Field Office and camp based ARRA, UNHCR, RCC, IPs, OPs  
• Ensure projects timely and quality monitoring and evaluation; ensure good project monitoring and evaluation tools are in place/update; and ensure evidence based actions are in practices to demonstrate quality project progress, impact, learning and recommendation; ensure all are well documented for next project formulation and administrative actions.  
• Provides support and camp oversight on program implementation on daily basis; assist staff to develop sector specific M&E plans
• Oversee the implementation of Shire Field Office projects to ensure the projects are implemented according to well- plan schedule annual, quarterly, month work-plan and budgets-spending plan, and that projects objectives are well-met.
• Follow up the implementation of field level mandatory reporting timeline (sector reports, management reports, donor reports and government reports)
• Be proactive to facilitate regular surveys on the provided services; collected data are analyzed, documented and accessed by relevant staff.
• Mobilize and ensure the refugee community is involved in the design, implementation, monitoring, review and evaluation of all IRC’s programs.
• Lead in overall quality of all projects assessment, assessment tools design/contextualize, methodology and final quality assessment report. 
• Work closely with all programs staff and ensure planned trainings, workshops and awareness raising events are organized on time, in a systematic and coordinated manner.
• Ensures the inclusion of vulnerable children, women and elderly including disabled and HIV/AIDS infected and affected people to have access to all IRC’s program interventions and other service deliveries
• Contribute to IRC’s institutional learning; document relevant reading materials, encourage staff to use them, develop and share success stories to shire staff. 
• Improve the overall IRC’s camp environment in consultation with the camp and field office staff 

Coordination and Representation

• Pursue effective working relationships with all stakeholders at all level in best representation of IRC with Shimelba camp based UN Agencies, ARRA, IPs, Ops, RCC, zone leaders and local authority to enhance multi-sectoral cooperation and coordination; ensure that relevant information from interagency, coordination, sector, working group meetings is timely shared to Shire concerned staff, Shire technical managers and field coordinator.
• Contribute to the realization of Country SAP
• Coordinate with Shire Field Office managers to achieve IRC’s strategic objects; support/receive resources; plan together to wise use of IRC resource; provide parallel advice to managers to best implement Shire projects. 
• Develop reports and share to all concerned on time; ensure all camp staff submit quality report to all concerned on time;

Safety, Security and Health

• Conduct regular discussions with key stakeholders to identify and determine approaches to address staff’s stress levels and sense of security.
• Assists the Field Office in updating Field Office’s Security Management Plan
• Facilitate security related trainings to camp based staff
• Assist the Field Office during the implementation of IRC-Ethiopia safety plan
• Ensures effective communications among Shire staff and other staff across all camps- and among different levels of responsibilities at field and Addis levels.
• Ensure communication three is respected; and educate staff to adhere it.
• Develop strict local vehicle safety policies and ensures that they are consistently implemented.
• Ensure all kinds of incidents in Shire Field Office are tracked and reported to FC within 24 hours.
• Ensure IRC’s staff, goodwill (brand), assets are safe and secured.
• Closely work with the security network and take timely security measures. 

NB: Any other duties and responsibilities that can be given by immediate supervisors

Job Requirements

MA or BA Degree in Development Management, Business Management, Social Study or related field of studies.

4 years for MA/MSc holders and 5 years for BA/BSc holders relevant experience Management in international NGOs preferably in refugee camps and at least one year of managerial experience

Competence:-

• Demonstrated ability and experience in working in an emergency and post emergency/recovery program.
• Project management experience.
• Proposal and report writing skills.
• Excellent representational skills.
• Strong organizational skills
• Proven management skills.
• Computer literate.
• Experience in working with multicultural and diversified workforce.
• Excellent communication and interpersonal skills. 
• Proven ability to work under pressure and attention to details
• Knowledge of local language is an asset

How to Apply

Candidates who meet the above qualifications; please send your CV and application letter by following the links:

External link or Internal link

Your application letter/cover letter must include the following information. 

• Name of the position you have applied for
• Date of application
• Summary of your qualifications and experience
• Motivation/objective of why you have applied for the job
• Please include at least 2 references from current and former supervisors.

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.