BACKGROUND

• Wetlands International is dedicated to safeguarding and restoring wetlands for people and nature. We are driven by the knowledge that safeguarding and restoring wetlands is urgent and vital for water security, biodiversity, climate regulation, sustainable development and human health. Our global not-for-profit network of 20 independent offices is governed by a Supervisory Council and a Board of the Association of 35 national government and non-governmental organization members. We bring knowledge into policy and practice, connect local actions in 100 countries to make a global difference, we catalyze actions that support those that use or depend on wetlands, and we are passionate about the positive change we make for people and nature.
• Wetlands International has been active in Ethiopia since 2010. Currently, Wetland International is implementing various projects (Climate Resilient Flyways (CRF), Ziway-Shalla Basin in Balance project (ZSBiB-SWF), Sustainable Agricultural Water management (SaWeL), WASH SDG and EU-Devco in the Central Rift Valley and the Fafen Catchment in central and eastern Ethiopia. These projects are implemented with a range of stakeholders, such as the Basins Development Authority at the Ministry of Water, Irrigation and Energy and its Rift Valley Lakes Basin Development Office (RVLBDo), Ethiopian Wildlife Conservation Authority (EWCA), Meki-Batu Small Holder Cooperatives Union, Joytech, Acacia Water, World Waternet, Ethiopian Wildlife and Natural History Society (EWNHS), HoAREC, Red Cross, Cordaid and the relevant Kebele, Woreda and Regional government bodies
• The Finance and Administration Associate, working closely with the project staffs at the Country and Ziway Offices, is responsible for human resource administration and the management of all financial transactions of the organization, for data entry and encoding and making authorized payments revision and other clerical tasks for the various projects. 
• The incumbent will collaborate with the project team in the field and head office staffs and provide a comprehensive and effective financial, administrative service to the Addis Ababa and Ziway offices. The Finance and Administration Associate will assist the Wetland International Ethiopia team in ensuring that the Country Office is provided and well supported in all areas of Finance & administration, contributing to the work efficiency of the organization.

Responsibilities:

• Assist in ensuring that the security, operations, and administrative policies, protocols and procedures within WI are followed.
• Ensuring proper filing of all the contracts and agreements, monitoring status on a quarterly basis; keep log of all payments done/due for all the contractual obligations kept in Regional office at Nairobi;
• Assist reviewing monthly field documents/requisitions, ensuring they are properly supported, approved and filed
• Ensuring that payment requests are in line with the finance procedures and that the procedures are used to guide the financial operations in the office.
• Follow up and ensure that funds for all approved monthly requisitions and other payments are transferred to the field before the 10th of every month.
• Follow up for confirmation of funds transferred to the field stations ensuring such confirmations are filed together with the payment vouchers.
• Prepare contracts and subcontracts to partners, consultants and service providers by following Wetlands International internal control system and procedures
• Support implementing partners on financial and administrative procedures of Wetlands International and also ensure their reports and support documentation are produced on a timely basis as per their contractual obligations.
• Ensure proper maintenance of cash flow and forecasting and timely request of funds from the regional office for smooth running of projects.
• Ensure project financial reports including their respective support documents are well coded and shared to the regional office on a monthly basis
• Assist in monthly petty cash and bank reconciliations
• Assist the Finance team in the preparation of monthly financial reports as may be assigned
• Assist in facilitating funds transfer to field stations based on approved requisitions prepared from field and approved by the Country Manager.
• Assist with retrieving information and documents to support the internal and external audit processes as per auditors’ requests.
• Reviewing payroll on a monthly basis and ensuring its completeness and accuracy
• Maintain a log for all Ethiopia staff timesheet submitted and follow up on a monthly basis the staff who have not submitted
• Ensure all statutory payments are paid and returns filled.
• Ensure proper filing of financial documents, data and other correspondence for future audits and reviews, ensuring security and confidentiality of the documents in line with organization policy and donor requirements
• Ensure that all payment vouchers are stamped “PAID” before filing to avoid any audit queries.
• Organize logistics of meetings, trainings and workshops including booking rooms, travel and catering;
• Ensure goods to be procured for both the project and organization are acquired as per the organizations Procurement policies and guidelines
• Any other task that, in the opinion of the line manager is consistent with the role. 

Reporting to: Country Program Manager

Supervises: Finance Officer

Duration of initial contract: 1 years initially, including a probation period of 3 months, with a possibility of extension.

Job Requirements

Required Skills & Qualifications:

• Master’s Degree in Accounting, Financial Management, Public Administration with at least 8 years of experience or equivalent experience.
• Fully Qualified Certified Public Accountant -CPA
• Proven track record in managing staff, providing high level admin, HR and management support to country offices
• Experience in managing project grants, sub-contracts
• Knowledge of the compliance requirements of various donors
• Knowledge of IT systems, Microsoft Office packages and/ or other accounting systems
• Experience with Ethiopian government and various donors’ VAT reporting systems.
• Experience in administrative activities in a busy office environment and compiling monthly information.
• Excellent communication skills in both written and oral English and Amharic language.
• Ability to manage filing systems quickly and systematically.
• Use of excel, word processing, email is a requirement.
• Experience with Non-governmental organizations (NGOs) in Ethiopia is an advantage.

Competencies

• Strong interpersonal skills
• Good understanding of NGO’s financial and HR systems
• Ability to work under pressure, meet deadlines and handle multiple tasks simultaneously;
• Ability to produce standard, accurate and well-documented reports;
• Excellent writing and analytical skills;
• Good knowledge of administrative and financial rules and regulations
• Ability to work independently but also as part of a team
• Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment;
• Knowledge in Excel and other computer applications

How to Apply

Candidates should apply by sending:

• An updated Curriculum Vitae, (mandatory)
• A motivation letter including one-page summary of experience (mandatory)
• Current and Expected Remuneration including Benefits (Mandatory)
• Names and contact details of three professional referees (Mandatory).

If you believe that your credentials meet the outlined profile, we invite you to apply by emailing your application to hreastafrica@wetlands-eafrica.org with copy to aadem@wetlands-eafrica.org no later than 31 March 2021.

The title of the position you are applying for must be mentioned on the subject of your motivation letter. 

Female candidates are highly encouraged to apply.

Only shortlisted candidates shall be contacted.