Job Summary

• The Center for Victims of Torture (CVT) is a US based non-governmental and non-profit organization engaged in mental health programs in Ethiopia to support the Eritrean refugees in Mai Ayni and Adi Harush refugee camps.
• Currently, CVT is looking for qualified Operations Assistant for its Ethiopia program. This is a full time position based in Shire and Mai-Tsebri in Tigray Region. The position holders will report to the Senior Finance/HR Officer in Shire.
• Operations Assistant will have the following major duties and responsibilities among others:

Finance Assistant Tasks:

• Maintain Petty Cash account in Shire, and disburse necessary cash for expenses including but not limited to utilities in Shire, refreshments/lunch/per diem for training and program activity participants, etc. upon verification that necessary authorizations are obtained and services/goods are received;
• Ensure all necessary documentations are gathered for expenses made through Shire, Petty Cash, and submit them timely to the Fin/HR Officer in Shire.

Human Resources Assistant Tasks:

• Monitor implementation of CVT policies, including working hours and workplace behaviors in Shire, and call attention to behaviors needing attention;
• Distribute, verify, and collect timesheets for all Shire, and camp-based staff;
• Keep track of Shire, and camp-based staff leave and other absences; and
• Assist in recruitment process, including posting advertisement, contacting candidates, monitoring exams, and organizing interviews.

 Logistics Assistant Tasks:

• Identify issues and materials in need of repair and maintenance in Shire, and camps, and notify Logistics Officer of these needs so that necessary repair and maintenance can be provided;
• Assist Logistics Officer in obtaining bids, or conducting market search, and in procuring most appropriate goods/services given the cost and quality, with necessary authorization.
• Assist Logistics Officer in procurement of goods/services, identification of service providers, transportation of materials and service providers, distribution of procured items, and other routine activities in Shire, Mai Tsebri and camps.
• Ensure compliance with Ethiopian, donor's and CVT's requirements on procurement processes and documentation.
• Coordinate with suppliers to ensure there is adequate and continuous supply of water, electricity, internet, etc. in Shire, Mai Tsebri and camps.
• Supervise the work of service providers in Shire, and camps so as to ensure quality of work to supply and to maintain CVT premises and equipment in good order;
• Supervise security guards and cleaners/housekeepers.
• Ensure accommodations at Shire and Mai-Tsebri offices is prepared for visitors.
• Provide backstopping for general office support tasks, including assisting on inventory management, store management, and other tasks assigned to him/her by Logistics Officer.

Other Office Support Related Tasks:

• Receive visitors to the CVT compound in Shire, or Mai-Tsebri link them to appropriate staff;
• Deliver office correspondences in Shire, and
• Maintain library of various CVT policies and forms for staff use.
• Maintain store for supplies in Shire, receive materials delivered, and issue them to appropriate staff when requested/authorized while documenting all transactions, as well as keeping track of and reporting the Logistics Officer the remaining balances;

Terms of Employment: Initial contract from for Six (6) months depending on funding availability and with a possibility of continuation thereafter also depending on the funding availability. 

Number of Individuals Recruited: One (1)

Job Requirements

Qualifications

• BA Degree in Management, Marketing Management, Economics or Accounting with a Minimum 3 years of experience working in a similar setting for INGOs.
• Combination of relevant educational background and experiences may be considered.
• Excellent communication, organizational, creative, and problem-solving skills.
• Good knowledge of Microsoft Office software.
• Fluency in Tigrigna and Amharic. Good knowledge of English.
• Self-starter, flexible, and adaptable to change.
• Good team player: able to take direction and work collaboratively with others.
• Experience in accounting preferred.

How to Apply

Please write an English letter of application stating clearly, what motivates you to apply for the above position and how your qualifications and experience are relevant to the post. Include a copy of your CV, application letter, and the names and contact information of three references. Do not send original documents as these will not be returned to you. Submitting false information will result in your application being disqualified. 

Please Submit your CV and application letter through e-mail applications to hrmaitsebri.cvt@gmail.com   or Hard copy to CVT Office in Shire or Mai Tsebri before March 24, 2021 5:00pm, with the subject title “Operation Assistant Position: Application [Your Name]”. E-mails with attachments should not exceed a total of 1MB. Please send applications and CV for this time.

Shortlisted candidates will be invited for a written exam and interview.

Late or incomplete applications will not be considered. Only short listed candidates will be contacted.

Qualified female candidates are strongly encouraged to apply.