Job Description

The General Food Distribution (GFD) Coordinator will be responsible for the implementation of general food distributions and the reception of food commodities in one woreda in the Northwestern Zone of Tigray in partnership with WFP. He/she will guide, train, direct and support project staff receiving commodity from the World Food Programe and implementing distributions to all communities in their assigned woreda. The GFD Coordinator is ultimately responsible for scheduling distributions with the communities, including gathering registration lists, coordinating food receptions with WFP Logistics, ensuring timely, orderly distribution and warehouse related reporting and for ensuring timely and accurate beneficiary data collection. He/she will be responsible for regular project reporting to the Food Assistance Program Manager

Job Requirements

Key Responsibilities 

• Coordinate / oversee the reception of food commodities in at least three warehouses in their woreda of responsibility
• Coordinate with distribution supervisors ahead of distributions to ensure staff are ready for receiving food or distributing food
• Assist Program Manager in overseeing monthly schedule including distribution, beneficiary and warehouse reporting and administrative / HR related deadlines
• Oversee and ensure the commodity tracking mechanisms are in place and correctly being implemented by the staff in their woreda of responsibility
•  Timely coordination with SP's Operation focal points to ensure vehicle requests are submitted at least two days ahead of planned distributions
• Timely coordination with SP Government Liaison to ensure government stakeholders are informed of intervention areas and intervention timelines
•  Coordinate with Distribution Officers to ensure registration lists have been gathered from communities ahead of planned distributions
• Coordinate with WFP Logistics department to arrange for the reception of food commodity trucks at the appropriate warehouse / food distribution point
•  Ensure Distribution Officer is tracking volunteer and salaried staff working hours/days on a daily basis
• Submit daily and monthly quantitative reports to Program Manager
• Act as official SP representative to stakeholders for all matters concerning Food Assistance in districts of operation, including WFP, Food Security Cluster and government stakeholders as needed
• Ensure sufficient distribution materials are available and/or procured in a timely fashion
• Ensure all project activities are conducted in accordance with the Field Level Agreement (FLA) and proposal between Samaritan’s Purse and WFP
• With a generous and serving spirit perform all other tasks and responsibilities assigned for the benefit of Samaritan’s Purse

Education / Experience Needed

Bachelor's degree (B. A.) from four-year college or university in Business Administration, Social Services or Economics, Humanitarian Aid preferred; and three to five years related experience in Project Management, Project Coordination, Food Assistance Programming; or equivalent combination of education and experience.

Skills Required 

To perform this job successfully, an individual must be willing to abide by Samaritan’s Purse’s code of conduct and understand the principals of Samaritan’s Purse’s statement of faith, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Attention to detail, anticipation and follow up are core values of the job function while maintaining the highest levels of confidentiality regarding contracts and salaries.
• Possesses strong organizational and problem solving skills within a fast-paced environment.
•  Must be a self-starter and internally driven to success and hard work.
• Possesses strong cross-cultural communication skills, both written and verbal.
• Must be a humble team player.
• Ability to be flexible and adaptable, taking on additional responsibilities as needed.
• Knowledge of computer systems and its applications such as Outlook, Word, and Excel including formulas/formatting.
• He/she must have analytical and report writing skills.
• High level of integrity and stewardship.
• Committed to the SP values and ethics.
• Above average mathematic skills
•  Willingness to travel in and out of field.
• Practical, quick, reasoning skills; must be able to keep communication lines open with all parties in program of scheduling changes.
• Clear understanding of the workings of major donors and their perspectives, requirements and standards.
• Organizational and time management skills.
• Good interpersonal and written oral communication skills.
• Ability to coordinate activities with other agencies, build and maintain positive working relationships
• Ability to understand complex security situation and advise program design accordingly.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to stand; walk and run; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate but can be exposed to loud noises around the maintenance and construction workshops.
•  May travel in country with exposure to communicable diseases, hot and humid weather conditions
• Work in a security context that is fluid

This is a non-contractual document that can be varied from time to time as circumstances dictate. This job description is intended to summarize the main duties and responsibilities of the post; this is not intended to be a full and exhaustive list of tasks. All SP staff is expected to demonstrate flexibility and willingness to perform appropriate tasks when the need arises. 

How to Apply

Interested applicants can send only updated CV and application letter to hrspe@samaritan.org no later than March 24,2021. Please write the position title you are applying for in the email subject line, ''General Food Distribution (GFD) Coordinator "