Job Description

Vacancy No.

IOM-SVN/0034/2021

Position Title

Program Assistant – Information Management (IM)

Duty Station

Addis Ababa, Ethiopia

Classification

G5

Type of Appointment

SVN, Six months with possibility of extension

Estimated Start Date

As soon as possible

Posting Period

18.03.2021- 01.04.2021

Organizational Context and Scope

Under the overall supervision of the Migration Management Unit (MMU) Programme Coordinator and direct supervision of the National Program Officer-MEAL, the incumbent will be responsible to:

Responsibilities and Accountabilities

1. Assist in the implementation of the IOM MMU web-based data management (training, direct assistance, capacity building, returnees record) system using standard programming tools in coordination with all MMU sub-units and considering the need of each sub-unit’s data collection system.
2. Support the timely preparation and generation of MMU information products, information sharing and dissemination to all relevant channels, to include generation of summary tables using Power-Bi, Excel, Access or statistical software such as SPSS.
3. Participate in the design of MMU’s project/programme data collection, and analysis methodologies and data quality control, and add input how to implement quality improvement measures
4. Conduct statistical analysis on large quantitative datasets
5. Support the draft and production of Unit level reports (project-based reports, National and regional dashboards, flash reports, and situation updates, among others)
6. Support in designing MMU databases/archives and information systems, dataset extraction for analysis, data representation, and timely uploading and maintenance of information.
7. Design and manage a registry system for incoming and outgoing project/programme records.
8. Review project data collection tools, project monitoring reports and determine appropriate document / file classification category.
9. Create and maintain manual accession records and provide information to other unit staff in support of reference and archival arrangement and description activities.
10. Prepare periodic information management reports for project/programmes in coordination with subunit heads and project focal.
11. Prepare project tracking updates for managers as needed.
12. Perform such other duties as may be assigned.

Job Requirements

Education

• University degree in Computer Science, Computer engendering, Statistics, or any other relevant information management field

Experience

• Five years relevant work experience in analysis of data from wide-variety project/programmes and complex information systems.
• Experience in the development and implementation of information management systems using ASP.Net, C#, VB#, MS SQL, MS Access and Excel.
• Experience in using statistical software programs such as Excel, STATA, SPSS and SAS for data analysis.
• Proven experience in converting survey and data collection tools into mobile based system. 
• Research experience in the field of population studies, health, and migrants in Ethiopia, including field experience in survey coordination and implementation.
• Demonstrated experience Information Management system designing and implementation.
• Previous work experience with UN, and International Organizations and local NGOs dealing with migrants would be a strong advantage.
• Strong communication, organizational and interpersonal relationship skills.
• Ability to meet deadlines and work under pressure with minimum supervision.
• Experience in knowledge management, monitoring and evaluation in the non-profit sector is an advantage.

Languages

• Fluency in English and Amharic (oral and written) is required.
• Working knowledge of other Ethiopian languages are an added advantage.

Values and Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioral indicators level 3

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

How to Apply

Interested candidates are invited to submit their application/ motivation letter enclosed with only detail CV written in English via our e-mail address RECADDIS@IOM.INT, by 1^st of April, 2021 - the latest, referring the position title and Vacancy number in the subject line of your email; no photocopies of educational/training certificates is required at this stage; applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition.

Only shortlisted candidates will be contacted.

We strongly encourage qualified women to apply!