Work Unit: Office of Regional Branch I

Job Grade: VIII

Reports to: Head, Regional Branch I

Duties and Responsibilities

• Organizes the office of the Regional Branch; assists the Head of the Regional Branch with organizing meeting and handling the overall affairs of the Office;
• Handles routine administrative matters of the Office;
• Directs work instructions, feedbacks and directives given by the Head of the Regional Branch to work units and individuals, and follow up their statuses;
• Carries out reception duties of the Regional Branch’s’ Office hospitably and courteously;
• Arranges appointments of the Office in consultation with the Head and reminds him/her as due;
• Transcribes audiovisual materials; types manuscripts and documents as needed, proofreads same for accuracy; drafts routine letters and correspondences; scans documents and other materials and compiles reports as instructed by the Head of the Regional Branch;
• Deals with inquiries and answers and makes telephone calls of the Office; takes messages to communicate to intended receivers;
• Receiver sorts and routes incoming mails, faxes, e-mails and other messages;
• Requests and collects office supplies and makes proper use of the same;
• keeps a logbook and track of incoming and outgoing letters and correspondences of the Office;
• Classifies and codifies documents for proper filing and keeps same safely and in proper order; ensures the confidentiality of the same when so required;
• Operates and cares for faxing, word processing, printing, reproducing, computing and other pieces of equipment of the Office;
• Organizes documents of the Office and keeps on file for easy reference;
• Organizes, arranges and schedules regular and extraordinary meetings and discussions to be held with the Head of the Regional Branch; takes minutes of meetings and gets same duly signed by participants;
• Requests office supplies, hands out to users and ensures proper use of the same;
• Ensure that the Office of the Regional Branch is properly furnished, arranged and kept clean;
• Performs other related duties and responsibilities of the office as assigned by the Head of the Regional Branch.

Job Requirements

Education and Experience

• BA Degree in Management information System (MIS)/ Information Technology (IT)/computer science and other related field. 2 years related work Experience.
• Collage/TVET Diploma in Secretarial Science and Office Management and Secretarial Technology/Secretarial Science. 4 years related work Experience.

How to Apply

Interested applicants should send a non-returnable within ten days of this vacancy announcement to the following address through postal service.

Women applicants are highly encouraged to apply 

Ethiopian Red Cross Society Oromia Regional Office P.O. Box 122637 Finfine