Vacancy No. IOM-SVN/0042/2021

Position Title: Warehouse Management Assistant

Duty Station: Shire & Mekelle, Ethiopia

Classification: General Service Staff, G4

Type of Appointment: SVN, Six months with possibility of extension

Estimated Start Date: As soon as possible

Posting Period 25.03.2021 – 07.04.2021

Context:

 Under the overall supervision of the Procurement & Logistics Officer, SLO Addis Ababa and the direct supervision of Head of Sub-Office, the incumbent will be responsible and accountable for the Warehouse Management activities for IOM Shire Sub-Office

 Core Functions / Responsibilities:

1. Assist in the overall management of the warehouse by receiving the goods, updating the warehouse records in the database, and dispatching the goods for operations in Shire ;
2. Receive goods from vendors/transporters and inspect the quantity/quality to ensure they all meet the same specifications and standards ordered;
3. Monitor loading/offloading activities at the warehouse whenever taking place and supervise the hired labour workers to cover the job properly;
4. Verify documents received from the vendors related to goods received and services provided at the warehouse with Procurement and Logistics colleagues before payment is released;
5. Follow up on the transportation of goods exiting the warehouse to other destinations to ensure they reach their destination;
6. Responsible for issuing the “Receiving Report Forms/Goods Receive Note” for the new arrival items into the warehouse and for issuing the “Stock Release Authorization Form/Waybill” when releasing items from the warehouse;
7. Conduct physical inventory of items in the warehouse and provide updates on the inventory records upon completing each activity;
8. Keep the entire warehouse facility well maintained, including ensuring that goods are stacked, stored and updating the stock cards where necessary;
9. Prepare bi-weekly report to be shared with the Head of Sub-Office in shire and Senior Warehouse Management Assistant in Addis Ababa for final submission to the Management and concerned Program Managers;
10. Follow up with the warehouse insurance related matters and ensure the relevant documents are signed and are up to date in coordination with the Senior Warehouse Management Assistant;
11. Ensure security and safety measures are always maintained within the warehouse premises in coordination with the Security unit;
12. Assist in supporting the even-flow of receiving shipments and communicate issues and concerns to Logistics Unit, ensure the necessary documents (Purchase Order, Purchase Requisition Form etc..) are received before reception of the goods;
13. Obtain documents with proper authorization/approvals from designated officer in case of releasing/issuing any of the warehouse items to any individual and/or unit within the mission;
14. Perform any other duties that may be assigned. 

Job Requirements

Education

• Bachelor’s Degree in Supply Chain Management, Warehouse Management or related from an accredited academic institution with at least 4 years of professional work experience

Work Experience

• Experience working with International Organizations is an advantage
• Having a professional course (s) in Warehouse Management is an added value
• Good level of computer literacy, with proficiency in MS Windows / MS Office applications
• Good communication, interpersonal and analytical skills, ability to interpret information, identify and analyze problems
• Demonstrated ability to maintain integrity in performing responsibilities assigned.
• Ability to pay close attention to details, take initiative and work with minimal supervision.

 Languages:  

• Knowledge of English and Tigrinya is required
• Knowledge of other local languages is advantageous.

 Competencies

• The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

 Core Competencies – behavioral indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

How to Apply

Interested candidates are invited to submit their application/ motivation letter enclosed with only detail CV written in English via our e-mail address RECADDIS@IOM.INT, by April 07, 2021, the latest, referring the position title, Vacancy number and the duty station you are interested in the subject line of your email. (Example: Application for Warehouse Management Assistant - (IOM-SVN/0042/2021) based in Shire. No photocopies of educational/training certificates are required at this stage; applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition.

NB: Applicants with no internet access can submit their application in hard copy, in person, to IOM Sub Office in the Shire .

Only shortlisted candidates will be contacted.

We strongly encourage qualified women to apply!