Key accountabilities

• Assist with day to day operations of the Supply Chain & Admin functions and duties
• Assist on collection of office supplies appeals and distribution of supplies for departments
• Assist on Monthly Collection of Light, water and telephone invoice and facilitate for payment
• Ensure Office and Guesthouse compound is clean enough.
• Booking hotels and air tickets for internal /external visitors coming to the field office
• Responsible for refilling Vehicles fuel & maintain necessary documentations.
• Keep record of Vehicle maintenance and history of each Vehicle files.
• Supervises the work of cleaner and cookers. 
• Participate in request of Annual cleaners, Security guard uniform request and distribution.
• Ensure that the offices are in good working conditions/area.
• Operates and keep all office equipment in safe manner. This includes follow up Generator maintenance and service schedule, electric, water and telephone maintenances.
• Follow up Rental house rent payment and request for payment on time`
• Keep record of all stock and commodity movements and transactions; and maintain all stock related data up to date, and available on request,
• Keep related dispatch Way Bills and Authorization memos in sequence, and prepare reference indexes, in order to enable quick accessibility to the documents,
• Keep source documents arriving from procurement officer such as PO, Receipts and GRN in sequence, and maintain scanned copy to assist the procurement officer in updating online procurement trucker.
• Ensures appropriate electronic and paper filling of all relevant documents to ensure accurate reconciliation and documentation for audit purposes.
• Assist the warehouse officer in preparation of monthly, quarterly, and annual stock and commodity movement reports as per the requirements of the standard reporting formats
• Automatically update bin cards and stock cards and work out the balance after each receipt and dispatch/ issuance of items.
• As required assist the warehouse officer in receiving and dispatching of program items as well as reorganizing of the warehouse stock
• Ensure all fixed assets passes through the warehouse system are register at the national asset database. This requires close communication with the asset & GIK officer.
• Assist the warehouse officer in tracking office supplies and stationary materials stock balances and plan for reordering and replenishments.
• Accomplishes other related tasks and duties that would be assigned by supervisor 

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

Honest, encourages openness and transparency

Job Requirements

QUALIFICATIONS AND EXPERIENCE

• Diploma/Bachelor degree in Purchasing and Supply Management or Business Management
• At least 4 years for diploma/2 years for BA degree holder and working on INGOs is an asset
• Reasonable level of proficiency to read, write and communicate in English
• Excellent communication & interpersonal skill 
• Commitment to and understanding of Save the children’s aims, values and principles
• A commitment to children’s rights and principles of equal opportunity
• Commitment to Save the Children values.
• Computer skills, especially Microsoft Office, Excel, TIM soft ware etc.

How to Apply

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found here