Position: Temporary HR Officer 

Reports to: HR Coordinator 

Supervision of: None 

Duty station: Addis Ababa 

Contract Period: Three Months with possibility of extension 

Roles & Responsibilities: The HR Officer is responsible for the coordination of HR matters in organization.

Generic responsibilities:

• Implement the organization’s HR systems and procedures at area level;
• Ensure adherence to organization’s policies and the National labor law in all processes and procedures;
• Coordinate staff recruitment and exits, introductions, trainings, staff benefits schemes etc.
• Train and develop HR team at area level;
• Coordinate with relevant partners, suppliers, authorities, lawyers etc.
• Prepare and submit periodic reports as appropriate;
• Train and support line managers in HR processes;
• Advice in personnel conflicts/processes when relevant;
• Ensure that staff records in all offices in the area are up to date and filed appropriately;
• Ensure accuracy of staff salaries at country level or prepare staff salaries;
• Perform other tasks assigned by supervisor.

Specific responsibilities:

• Supervise, train and give technical support HR team at area level
• Coordinate with field HRs and collect payroll information with supervisors for processing the monthly staff payroll
• Prepare Incentive staff payroll for the urban project in Addis as per the organization’s incentive policy and procedure of the organization
• Take the lead in coordinating, facilitating and tracking trainings given to the organization’s staff
• Work together with the HR Manager on development and review of policies and procedures; revision of national staff ToEs
• Maintain and keep track of leave records and balances.
• Be a focal point person in the recruitment, contracting, induction and placement activities in Addis and support field offices in recruitment when needed
• Advice and support line manager in the recruitment and selection processes
• Ensure that all new staffs have filled ID forms and make sure every staff has the organisation ID card.
• Follow up the pension forms to be filled; have one copy for personal files; submit the forms to Pension Office; collect pension ID cards from this office; and give the ID card after getting signed by the respective staff
• Ensure that staff records are up to date and filed appropriately
• Prepare internship, incentive and casual staff contracts at Addis level
• Update tracking sheet for personal files and communicate the same with field HR team to fill the gaps and make sure that all files are updated and have the necessary documents
• Keep always information of HR department confidential
• Update CV banking regularly
• Create CV pool system that can be used for emergency recruitment
• Support on the day to day routine activities of HR at the country level
• Perform any assignment given by immediate supervisor

Job Requirements

Generic professional competencies for this position:

• BA Degree in Management and related fields with minimum of 3 years of experience
• Experience from working as a HR Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own manager skills/profile
• Fluency in English, both written and verbal

Competencies

• Managing resources to optimize results
• Managing performance and development
• Empowering and building trust
• Handling insecure environments

How to Apply

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