CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us.

JOB SUMMARY:

The purpose of the Area Administration Head position is to plan, organize, direct, coordinate, and supervise personnel administration, human resources development and training, general services, and logistics of the Field Office. She/he ensures proper implementation of CARE’s policies and procedures and other resources of the Field Office. She/he also advises the Field management on policy matters.

RESPONSIBILITIES AND TASKS: 

Job Responsibility #1: Human Resource Management:

• Ensures that Field Office recruitment, promotion, transfer, staff benefits and other personnel issues are effected according to set out policies and procedures;
• Keeps proper file for each Field Office staff and ensures that all necessary information of each staff is kept in the file;
• Ensures that all newly hired employees have gone through formal orientation both about the organization and on the job;
• Advises and timely bring personnel matters to the attention of the Area Coordinator;
• Consults with the Human Resource Manager regarding all unclear issues related to Staff development policies, procedures or systems as required;
• Ensures that every staff in the Field Office is appraised timely and the completed performance appraisal reports and recommendations are sent to HQ HR on time;
• Organizes forums in which staff can interact or exchange ideas.

Job Responsibility #2: Transportation and Workshop Management:

• Directs and controls the workflow in regard to maintenance and proper utilization of vehicle use at the Field Office.
• Monitors and ensures that there is a regular preventive maintenance plan for each vehicle.
• Approves work orders and supervise the implementation;
• Ensures proper utilization of fuel and spare parts and reports monthly vehicle expenditure reports.

Job Responsibility #3: Stores Management:

• Ensures that all items in the store are properly registered and kept;
• Ensures that all necessary formalities of goods received and dispatched are adhered to at all times;
• Ensures that all fast-moving stock items are timely replaced and no gap is created;
• Ensures that computerized store record is kept.

Job Responsibility #4: Procurement:

• Ensures that a vendor list is updated and in place;
• Ensures that all procurement documents filed in a good manner and present to Internal Auditor for monthly review
• Ensures that all local purchases and HQ purchases are timely communicated and implemented;
• Ensures the established procurement policies and procedures adhere;
• Ensures that all locally purchased items are to the required standard and are received by Goods Receiving Note;
• Prepares the procurement status report every week and presents to the concerned Managers.

Job Responsibility #5: Office Management:

• Liaises with local authorities and ensures the security of the FO;
• Ensures the availability and proper utilization of all organizations facilities;
• Ensures the professional working atmosphere around the office;
• Ensures all computers and accessories are in a good order;
• Provides timely reports regarding the administration activities.

Job Responsibility #6 Staff Management: 

• Supervises leads guides and supports the workshop and Transport Supervisor/Mechanic, Purchaser, Admin Assistant, Commodity and supplies supervisor and Lead Security Officer;
• Orients, trains, and coaches staff;
• Recommends or initiates personnel actions such as merit increases and other salary adjustments, promotions, transfers, terminations, and disciplinary actions including performance improvement plans;
• Completes all performance management activities including performance planning, monitoring, and annual performance appraisals. 

Job Responsibility #7: Others:

• Follow up legal matters of the Field Office;
• Perform any other relevant duties as required by the Area Coordinator.

GENDER EQUALITY AND PSHEA

• The position holder will be responsible for ensuring that gender equality and diversity values are upheld in the recruitment, orientation, performance assessment, and management of staff.
• Provide adequate time to staff to participate in gender sensitivity workshops and related events.
• Create an environment within CARE's workplaces, programming, and communities where CARE works that is free from sexual harassment, sexual abuse and sexual exploitation and child abuse (SHEA-CA). 
• Ensure high standards of prevention and response measures for SHEA-CA are in place consistent with the CARE International (CI) Safeguarding Policy and Safeguarding Code of Conduct.

PROBLEM SOLVING (Thinking Environment)

The levels of problem-solving this position will face are levels one and two. But, she/he usually deals with identical or similar problems on a regular basis and what has to be done and how to do it are clearly defined in the Administration Manual.

Job Requirements

EDUCATION/TRAINING

Required:

• BA in Management or Business Administration or equivalent combination of education and work experience

Desired:

• Training in HR management
• Training in Logistics Management

EXPERIENCE:

Required:

• Minimum of 5 years experience in HR and Administration management level.

Desired:

• NGO Experience.

Technical Skills

Required:

• Demonstrated technical and managerial ability, sound judgment, ability to interact and work effectively with others at all levels;
• Demonstrated leadership ability to inspire and empower others;
• Good skills in the use of computers;
• Excellent communication presentation skills and proficiency in English;
• Excellent and proven experience in strategic planning of human resource management;
• Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, transparent and participatory management.

Desired:

• Excellent planning, organizational, and decision-making skills;

COMPETENCIES

• Respect, accountability, courage, excellence, stress tolerance, problem-solving, collaboration, developing teams, contributing to team success, information monitoring, planning and organizing, delegating, decision making.

DECISION MAKING AUTHORITY

General Accountability:

The Area Administration Head’s decisions are prime in terms of the daily functioning and operation of the FO in planning, managing, coordinating the works of the FO. Her/his decisions are contributory in terms of the FO’s long-term development focus and organizational policies and procedures.

She/he takes disciplinary measures limited to the authority level, authorizes the issue of goods.

CONTACTS/KEY RELATIONSHIPS:

The incumbent is expected to collaborate with counterpart local government authorities. She/he will also work closely with the Area Coordinator, Project managers in the FO, HR Manager, Administration Director, and other CARE staff.

LIVING CONDITIONS AND LEVEL OF TRAVEL REQUIRED. 

The Area Administration Head is based in the FO and is expected to travel 3% of her/his time to visit sites.

How to Apply

If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 pages) and cover letter (not more than one page) through ethiojobs website www.ethiojobs.net

Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women.

Please note that only shortlisted candidates will be contacted!