Plan International is an independent non-profit organization that advances children’s well-being and equality for girls. Working in building powerful partnerships for children for over 75 years and present in 70 countries, Plan International strives for a just world, tackling the root causes of the challenges facing girls and all vulnerable children while working together with children, young people, our supporters and partners. Plan International Ethiopia is looking for Procurement Coordinator (Emergency Response-Development Response) for Country Office who will be reporting to the Procurement Manager.

Accountabilities and MAIN WORK ACTIVITIES

Procurement Activities (40%)

• Conduct successfully and efficiently all procurement activities in line with Plan International Policies and Procedure, and various donor procurement rules and regulations in close liaison with all stakeholders such as Procurement Manager, requesting department, field team, and procurement committee

Implementations of Assigned Procurements (30%)

• Perform effectively and ensure correct implementations of assigned procurements by prepare bid analysis that has value for money at its heat for Procurement Committee authorizations
• Prepare quality contracts that reduces the risk of the organization
• Follow-up the timely delivery of items and ensure payments are processed for vendors in a timely manner supported by a complete supporting document with the support of Procurement Officer or Procurement Assistant

Preparation and Follow-up of Annual and Quarterly Procurement Plan (10%)

• Provide high quality supports to the procurement unit in the preparation, compilation and progress tracking of Annual and Quarterly Procurement Plan in coordination with all stakeholders
• Prepare and provide timely reports about progress by working closely with the Procurement Manager, Program Areas and various Departments

Engagement in Project Proposal Design (10%)

• Coordinate effectively with Procurement Manager in project proposal design engagements including project budgeting
• Provide all the relevant and necessary inputs to project proposals on key procurement aspects such as in feasibility of activities materials requirements, activity timelines considering supply timelines, procurement team resource requirements for the project proposal

Procurement Status Report (10%)

• Ensure procurement status report is consistently circulated on timely manner to staff/ requestors; as well as monthly and quarterly reports are submitted to Procurement Manager within the given time frame and against established KPIs

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
• Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
• Leadership and BUSINESS management COMPETENCIES

Leadership COMPETENCIES

• Set and communicate ambitious but realistic work goals and priorities, explaining how these contribute to Plan International's purpose.
• Set high standards for self and others' behavior, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.
• Hold self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.
• Create a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.
• Collaborate with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
• Motivate and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential.
• Accept change and support others in adjusting to it, helping them understand.

BUSINESS management COMPETENCIES

• Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan's purpose, values, and global strategy
• Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
• Manage activities and resources including skills in strategic thinking, planning and organizing, financial planning and monitoring, negotiation and program and project management
• Manage people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills

Job Requirements

Technical expertise, skills and knowledge

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/Experience Essential:

• Education at BA Degree level or equivalent study in fields such as Business Administration or Logistics Management or related field of studies
• 5 (five) years demonstrated relevant work experience, out of which 1 (one) years must be in a supervisory position with management responsibility in a Corporate, UN or NGO environment
• Significant logistic experience running both emergency and development programs

 Qualifications/Experience Desirable:

• Experience in preparing and submitting business cases is a plus

Languages Required

• Fluency in English language is essential
• Knowledge of local languages is a desirable

How to Apply

The closing date for the application is April 12, 2021. Qualified candidates should submit their application with the below link.

https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=40170&company=PlanInt

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that: 

Applications and CVs written in English will be accepted and please note that we are not accepting CVs that are not sent through the indicated link. Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Shortlisted candidates will be contacted.

More information about Plan International can be found here

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Female applicants are highly encouraged to apply.