VACANCY ANNOUNCEMENT

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance.

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The International Committee of the Red Cross (ICRC) Delegation in Ethiopia is looking to hire an experienced, highly motivated and qualified person to fill the position of Supply Chain Officer (1year fixed term contract), based in Mekelle.

PURPOSE

Supply Chain Officer 1 ensures that requests are handled efficiently and effectively to meet needs, supports CSD process and activities in Tigray regional state in accordance with ICRC rules and regulations. S/he also makes information about potential or firm orders available to other logistics staff and those requesting services.

GENERAL DUTIES

• Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement
• Understands and adheres to the ICRC Code of Conduct
• Understands the roles of the components of the International Red Cross and Red Crescent Movement
• Respects and observes staff regulations and security rules at all times
• Represents the ICRC in a professional manner at all times
• Develops and maintains a pleasant and conducive working environment with colleagues and line managers
• Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC
• May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary

ACCOUNTABILITIES AND RESPONSIBILITIES

SPECIFIC ACTIVITIES

• Receives, plans and prioritizes orders (SR) from assigned requester departments, sub-delegations and other sites and ensures a good electronic and hard filing of the SR's.
• Decides procurement mode in collaboration with Purchase, Warehouse, IMPEX, Transport, LOG SCA GVA, LOG SCA LSC Nairobi and the requester: Local Procurement Request, Stock Order, SR to GVA or LSC Nairobi, IT or admin stock
• Follow up requester’s IRIS acknowledges/reception of SRs, indicating sourcing and approximate time of delivery. Keep on informing requesters on the status of their SRs, on an ad hoc/request basis or regularly (weekly or bi weekly, etc.)
• Prepares/release SO JDE/IRIS for the orders which are from stock.
• Processes ST/OT for upstream orders
• Closes and files SRs both electronically and hard copy with related messages, invoices and other documents.  
• Follows up procurement with above mentioned counterparts to make sure deadlines are met; Informs requester in case of problems.
• Liaises with warehouse/dispatch for proper issuing of SOs and meet requested delivery schedule.
• Receives and attribute in and out messages via STM.
• Communicates with GVA and LSC Nairobi on SRs status report.
• Makes sure financial rules are applied (SR approvals, HoD validation, PO, AoE…)
• Collaborates with forecaster and medical planner for any requested information and give support/replace the forecaster/medical planner when necessary and requested.
• Follows eventual problems and suggests improvement in any part of the supply chain.
• Masters logistics tools (JDE, IRIS, CDP tools, TABLEAU KPIs,) and ensures proper dissemination towards the concerned teams Ensures compliance with ICRC financial and logistical procedures.

ADDITIONAL DUTIES

• Follows up on all work-related messages and correspondence with the relevant contacts and departments.
• Is aware of the delegation’s objectives and has a good knowledge of the Movement and other contacts relevant to the position.
• Collects and shares information so as to improve the ICRC’s understanding of the environment and humanitarian trends and responses.
• Represents the ICRC in an appropriate way during activities, in meetings and in the field, and avoids any activity that may reflect negatively on the ICRC’s image.
• Takes responsibility for their own professional learning and development.
• Contributes to the analysis of the security, socio-economic, cultural and political environment relevant to the ICRC and share relevant information with colleagues.
• Reports events and changes within the region that could have an impact on ICRC's activities and hence provides sound elements to the Delegation that allow to establish objectives and priorities.

Job Requirements

• Bachelor degree in Logistics & Supply chain management, Administration or equivalent.
• 3 years previous experience in administration or within a supply-chain or logistics department.
• Good knowledge of the supply chain.
• Good command of spoken and written English, Amharic and Tigrigna.
• Computer literacy; good knowledge of Microsoft Office.
• Knowledge of enterprise resource planning software an asset.
• Driving License (3^rd grade)

How to Apply

Electronic application can be made ONLY through the ethiojobs.net website. Alternatively, you can submit application & CV with copies of relevant documents in person to the ICRC Delegation in Addis Ababa (Around Megenagna, in front of EIAR, around Egziabher ab church OR you can submit in Mekelle Sub delegation OR, send to the ICRC Delegation Addis Ababa, Human Resources Department, P.O.Box 5701, Addis Ababa. Closing date: April 23, 2021 Women and persons with disabilities are highly encouraged to apply. Please note that only short-listed candidates will be contacted at all stages of the selection process