Job Expired
Executive Secretary
Hulegeb Online Solution PLC
Business
Secretarial, Admin and Clerical
------
5 years
Position
2021-04-14
to
2021-04-22
Full Time
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Job Description
Vacancy Announcement
Company: Hulegeb Online Solution PLC
Hulegeb Online Solution PLC is a young and dynamic IT company established in Ethiopia. Hulegeb is seeking qualified and experienced personnel to fill the following vacant position:
Position: Executive Secretary
The nature of this job includes performing tasks of advanced secretarial work; deals with incoming and outgoing mails, follows up the administrative details of the office; and annotates documents for quick reference.
DUTIES AND RESPONSIBILITIES
- Organizes tasks given to the directorate and brings to attention;
- Manages and is responsible for the administrative details of assigned office;
- Performs a wide variety of clerical, typing, and stenographic duties in the office of management staff;
- Checks and transcribes correspondence, minutes, and reports from dictation or written drafts with great care and accuracy.
- Classifies organizes and supervises the filing system of the office to secure complete and accurate records;]
- Maintains proper records of incoming and outgoing correspondence;
- Opens, sorts and routes incoming mail; prepares material for mailing; locates and extracts the required information from files;
- Receives telephone calls and messages; gives information to callers; connects callers to supervisor on important matters requiring his attention; places outgoing calls;
- Screens requests for meetings or appointments with the Director; schedules appointment and reminds supervisor when they are due;;
- Helps organize departmental meetings; prepares necessary records and documents; arranges and assembles materials for meetings and prepares report summaries;
- Annotates documents for quick reference;
- Transmits messages, instructions, circulars, and remainders from the director to various offices, and follows up their status;
- Arranges travel schedules and reservations for the director;
- Safeguards the confidentiality of all information received and under custody;
- Takes minutes of meetings, workshops, and negotiations;
- Operates fax, telex machines, and the internet; sends and receives messages;
Salary: Negotiable
How to Apply:
Interested and qualified applicants are invited to send their Application letter, CV, and scanned documentation via email to gedion.m@hulegeb.com and within Seven working days from the date of this announcement. Only shortlisted candidates will be contacted.
Job Requirement
BA Degree in Social Science and Management related field, 5 years in secretarial work of which 2should be as a Senior Secretary
Skill
- excellent knowledge in the use of common word processing Software and satisfactory,
- knowledge of the English Language.
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