Open to Internal & External Candidates

Vacancy No. IOM-SVN/0056/21

Position Title: Project Clerk - Logistics/Asset Management

Duty Station: Addis Ababa

Classification: G3

Type of Appointment: SVN, Six months with possibility of extension

Estimated Start Date: As soon as possible

Posting Period: 14.04.2021 – 28.04.2021 

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Responsibilities and Accountabilities

1. Record relevant asset data in PRISM as soon as MIGO/Good receipt is done in the system. Support in QR code asset tagging’s, MAIA tracking’s, and scanning up on receipt of the assets.
2. Assist in asset assignments, return, transfer, and overall asset movements in coordination with ICT unit focal point and Sr. Supply Chain Staffs.
3. Provide relevant support in a monthly tracking of lease amortizations and monitoring the day to day expense/revenue transaction of IOM café and provide a monthly Cash Flow report
4.  Assist the Sr. Supply chain staff in providing a monthly report to finance officer a ZACL and list of beneficiary assets in the system.
5. Follow up with program units and Legal department for active beneficiary assets awaiting a deed of donations and assist in filing DODs and executing asset retirement in system.
6. Support Sr. Supply chain staff in facilitating disposal of office assets including vehicles, furniture’s, IT equipment’s and other obsolete assets as needed.
7. File relevant asset related documentations in e-filing system including asset disposal forms, ATFs that endorsed by HQ-CAS Manilla and other documents like AAF, ARF and Loss/Damage.
8. Provide clerical support for the renewal of insurance for mission’s assets and project stocks. Assist the Senior Supply Chain in tracking international shipments as may be required.
9. Assist the Sr. Supply Chain Staff in conducting annual asset accounting and maintenance process.
10. Perform such other duties including logistics and asset management as may be assigned.

Job Requirements

Required Qualifications and Experience

Education

• University Degree in Business Administration, Procurement and Logistics or alternatively, a combination of related education and experience in this field

Experience

• Minimum of 3-years’ experience for Degree holders in Logistics and Warehouse work
• Minimum of 9-months’ consecutive service in IOM with 1st Degree
• Experience with International Organizations & NGOs is desirable
• Demonstrated ability of working effectively and harmoniously with colleagues from varied culture and professional backgrounds to achieve desired goals.
• Analytical, communication, interpersonal and advocacy skills,
• Good knowledge of computer management and applications.

Languages

• Fluency in English & Amharic is required
• Knowledge of local languages is advantageous.

Values and Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

 Core Competencies – behavioral indicators level 3

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

How to Apply

Interested candidates are invited to submit their application/ motivation letter enclosed with only detail CV written in English via our e-mail address RECADDIS@IOM.INT, by April 28, 2021 the latest, referring the Position title and  Vacancy number in the subject line of your email. No photocopies of educational/training certificates are required at this stage; applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition.

Only shortlisted candidates will be contacted.

We strongly encourage qualified women to apply!