Required No: 1 (One)

About the Position

Dexis is seeking Procurement Assistants to support a project with USAID’s Office of Transition Initiatives

(OTI) in Ethiopia Amhara Regional Field Office to be stationed at Bahir Dar. This is a three-year contract to support activities that will strengthen democracy and national stability in Ethiopia. The Procurement Assistants will support the Procurement Officer in preparing and obtaining requests for quotations, documenting vendor selection, maintaining physical and electronic archiving, coordinating material deliveries to project beneficiaries, coordinating logistics under activities, conducting excluded party verifications, and preparing documents, as necessary. This is a full-time position based in Bahir Dar, Ethiopia, with an immediate start date.

USAID's Office of Transition Initiatives’ (USAID/OTI) new support program aims to deliver fast and adaptable support that helps the Government of Ethiopia and civil society advance democratic reforms and enhance citizen engagement in the governance processes. Dexis Consulting Group (Dexis) will be

USAID/OTI’s implementing partner in providing this assistance.

Responsibilities

• Provide administrative support for logistics and procurement activities as requested by the
• Procurement Officer.
• Request and obtain quotations for all project-related procurements.
• Prepare and issue requests for quotations, receive the proposals, and prepare bid analysis documents.
• Draft purchase orders, subcontracts, and consulting agreements for the Procurement officer’s review and approval.
• Document the procurement process and maintain accurate physical and electronic documentation and requisite authorizations in accordance with Dexis and USAID rules and regulations.
• Conduct excluded party verifications for vendors, subcontractors, and consultants.
• Help maintain an updated list of vendors, consultants, and subcontractors.
• Verify the delivery of materials and equipment for program activities.
• Support the coordination of activities that require logistics (events, workshops, transportation, ood, lodging).
• Ensure that procurement-related deliverables for program activities are achieved on schedule, in accordance with approved specifications and within the allocated budget.
• Monitor and track all project procurement activities.
• Maintain an inventory of project assets and equipment, and the provision of office supplies and consumables.
• Perform any other duties as assigned by the Procurement Officer. 

Job Requirements

Minimum Requirements:

• Bachelor’s degree or equivalent university degree.
• At least 1-3 years of relevant experience.
• Experience with procurement and logistics for a USAID or other donor-funded program
• Demonstrated understanding of USAID procurement regulations.
• Ability to ensure compliance with USAID and Dexis policies, procedures, and regulations.
• Ability to prioritize and manage a high-volume workload in a fast-paced work environment.
• Strong written and oral communication skills.
• Demonstrated ability and willingness to work in a diverse team environment.
• Display creative problem solving in addressing and resolving emerging project needs.
• Proficiency in MS Word, Excel, and other basic computer applications.
• Experience living and working in Ethiopia.
• Fluency in written and spoken English and Amharic.

How to Apply

  Interested candidates are invited to submit their application/ motivation letter enclosed with only detail CV written in English as per the instruction stated below before 23 April 2021 through www.ethiojobs.net No photocopies of educational/training certificates are required at this stage; applicant who doesn't follow the required application procedure will automatically be disqualified from the competition. Only shortlisted candidates will be contacted.

We strongly encourage qualified women to apply! Dexis is an equal opportunity employer offering employment without regard to race, colour, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap.

Deadline of application: 23 April, 2021