Execute the Financial tasks, according to the Accounting Manager indications and MSF procedures, in order to ensure correct implementation of finance and supply management in the head office.

Duration of employment: 3 (three) months contract with possible extension

Accountabilities

• Controlling the daily cash and check management and ensuring that all receipts and documentation meet MSF requirements (procedures, deadlines, information, signatures ...). Tracking bills/vouchers, invoices and other running costs and analyzing the related information (costs, service contracts ...) in order to give reliable and updated information.
• Controlling cash advances and cashbook movements for each petty cash box, recording all IN and Out transactions, ensuring that cashbox balances always reflect the actual amount of money kept in the cashboxes and investigating any discrepancy. Ensuring strict compliance with cash control procedures for each cashbox / currency (daily cash control, weekly cash inventory and reconciliations)
• Performing currency exchange operations in accordance with the country's exchange rate policy
• Ensuring a monthly accounts report in accordance with MSF procedures, checking individual entries and preparing the necessary administrative documents (originals) as a basis for justification and explanation of payments and receipts made.
• Preparing the timely payment of taxes .
• Being responsible for the processing of accounting software peripheral accounting (project and capital) including checking the quality of the mission accounting allocations and their conformity (correct encoding of salaries, following up and matching of internal transfers and advances in the mission, checking invoices and their allocations, preparing payment order documents to be sent to HQ). Analyzing the problems of the cash box discrepancies and giving technical help to find solutions.
• Being responsible for filing accounting documents and their annexes, preparing documents for audits, organizing the scanning of documents and archiving mission financial documents

MSF Section/Context Specific Accountabilities

OCB left Ethiopia in 2013 and is in the process of reinstallation. Early 2021, the registration process has started and, for the time being, OCB operates under the OCBA umbrella. As any new mission, all is to be set-up: facilities, team, procedures, importation process, networking, security analysis, etc…

As a start, a first project has been opened in SNNP Region (see below project context) until the registration is completed but further needs could be identified within the coming periods. Therefore, the opening of other project(s) could be soon a reality.

Due to the context, the SNNP Region has recently experienced an increased displacement of people and the outbreaks of several diseases and therefore an increase on medical need

MSF is currently running medical and logistics activities in Konso zone, Alle Special Woreda, Derashe Special Woreda, Amaro Special Woreda and Burji Special Woreda. MSF Offices are located in Karat Town. However, MSF will adapt its strategy and activities according to the needs. For this reason the MSF team needs to be flexible and may have to

work in others places that the ones mentionned above

MSF is an independent, neutral and impartial organisation that is providing quality medical care free of charge regardeless the ethnic origin of our patients, so to both local and refugee population.

We ensure that our staff is aware and respect the cultural differences of our patients and colleagues.

Job Requirements

Education

• Bachelor's Degree in Accounting.

Experience

• Essential, working experience of at least two years in relevant and similar jobs.

Languages         

• Good command of English and local language, both written and spoken

Knowledge

• Essential computer literacy (word, excel, internet)

How to Apply

All applicants should send a CV, a cover letter, educational records, work certificates and a copy of national ID.

Application can be submitted/ sent: by email:  MSFOCB-addis-hrassist@brussels.msf.org (please indicate on the subject box: the vacancy title and your name)

Posting date: 23/04/2021

Closing date: 02/05/2021

MSF Belgium promotes the EQUITY, DIVERSITY & INCLUSION.

We strongly encourage women and people with reduced mobility (able to work in remote places) to apply.

Please note that only short-listed applicants will be contacted. Copies of CV + supporting documents are non-returnable. Phone calls are not allowed. Incomplete applications will not be accepted.