Defining, coordinating and monitoring all activities related to the clearing and the transport of medical and non-medical goods in the Mission according to MSF protocols, standards and procedures in order to ensure the optimal running of the Mission.
Duration of employment: The position will be for the duration of the Project.
Accountabilities:
- In collaboration with the Logistics/ Supply Chain Coordinator, Supply Chain Team Leader defining the Transport and Customs related procedures and planning the annual budget for Transport and Customs activities in order to identify and optimize the response to the needs of the mission and the targeted population.
- Monitoring the implementation of the Transport and Customs related procedures ensuring compliance with MSF standards, protocols and procedures. This includes the following:
- Ensuring the clearing of goods and managing relations and customs regulations with clearing/forwarding agents, government and transporters. Collecting market information and updates on transport related issues and advising the supply unit, coordination and other actors on customs regulations and constrains. Conducting field visits to ensure understanding and communication between different actors
- Planning and organizing transport with freight companies, managing Transit Go Down Stock and following and communicating all transport activities of the goods. Preparing assembles and monitoring the validity of all transport related documents (Freight Manifest, Release Notes, donation/gift certificate, Packing list, invoice, etc.) and ensuring that signed transport documents are returned with signature. Organizing deliveries/transport to the field according to their priority in terms of needs and being in charge of loading and offloading of trucks, ensuring that an MSF representative is present
- Ensuring transport invoices are validated and sent to Project Supply Manager/Project Coordinator for signature and forwarded to Finance for payment
- Analyzing and managing any claims with suppliers or clients and payments to be kept on hold. Advising the finance department on time
- Participating in the validation of freight companies and clearing agents and facilitating and following up duty and tax exemptions. Preparing transport contracts.
- Ensuring technical support and providing coaching to staff under his/her responsibility. Providing standardized/template transport documents and guidelines
- In collaboration with the LogCo and HRCo, participating in the planning and implementation of HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all supply activities pertaining to his area
- Preparing monthly report of indicators (figures, graphs and charts), providing quarterly analyses and participating in monthly Sitrep according to management guidelines
- Performing delegated tasks according to his her specialty and as specified in his/her job description
Job Requirements
Education
- Bachelor's Degree in Transport and Logistics or Supply Chain or Importation
Experience
- Essential at least three years of working experience in related activities
- Desirable previous experience with MSF Logistics or Supply Department or other NGOs, and working experience in developing countries
Languages
- Mission language and local language essential
Knowledge
- Computer literacy, (LX, excel, email, word)
Competencies
- People Management and Development L2
- Commitment to MSF Participles L2
- Behavioral Flexibility L3
- Results and Quality Orientation L3
- Teamwork and Cooperation L3
How to Apply
All applicants should send a CV, cover letter, educational records, work certificates and copy of national ID card ONLY by email to msfe-addis-dev@barcelona.msf.org (please indicate ¨On the subject box of your email: the vacancy title, ¨your name¨.
Posting date: 23 APRIL 2021
Closing date: 29 APRIL 2021
MSF Spain promotes the EQUITY, DIVERSITY & INCLUSION.
MSF Spain encourages internal growth and development.
We strongly encourage INTERNAL STAFF, WOMEN and PEOPLE WITH DISABILITIES (compatible with the nature of the work) to apply. Incomplete applications will not be accepted. Please note that only short-listed applicants will be contacted. Copies of CV + supporting documents are non-returnable. Phone calls are not allowed
We strongly encourage qualified women to apply.
Please note that only short-listed applicants will be contacted.
