Report to: HR & Admin DPT. Director

Employment type: permanent

Benefits: attractive work related allowances and benefit packages (11% pension by company, 24:00 Life insurance,  Medical coverage… etc.)

Job description and specification

GENERAL ASSIGNMENT:

Property & Transport service Administration / head/ is administer the “COMPANY MOTOR VEHICLES & TRANSPORTATION SERVICES ADMINISTRATION POLICY” that governs all Motor vehicles engaged on company operation. Ensures the right implementation of the Motor Vehicles Administration policy and operational manual procedural rules and requirements. Supervise and approves all transportation, logistic and related services that supports MOTI Engineering PLC main function’s to highest performance achievements in efficient ways. Responsible to organize direct and control the Motor vehicles acquisition, Transportation & fuel Mgt, Facilitate Materials logistic works, Vehicle’s repair & maintenance and other related service’s unit management, in-compliance of a set of standards to meet and the needs of employee and the organization.

Major Duties and Responsibilities

• Perform the Planning, acquisition, directing and controlling function of company’s Motor vehicles Administration and Transportation services provision for successful performance of company objectives, in efficient and effective ways. Manage Motor Vehicles & Transportation division to provide satisfactory passengers and material transportation service of company. 
• Monitor / guide and supervise the Administration of all Motor Vehicles including Motor bikes, of the company and different sources (owned by others) which engaged on MOTI Engineering Company business, as in Motor Vehicle Mgt. policy & procedural manual Operational guideline.
• Make continuous Follow-ups and ensures the Motor vehicles property administration, movements and services provisions are incompliances of MOTI Engineering Policy regulations, and general Principles of Local & Federal Govt. offices of the country.
• Organize and perform new Vehicle Acquisition preparing the precondition and required type of documents by their steps at Eth. Road Authority offices and authorities for issuance of Owner certificate, Annual technical inspection and others. Accessories and safety materials, and insurance coverage as in policy manual; when it is approved by MOTI higher body. steps of New Company’s
• On MD &/ or Admin Director advice assign cars, and approves car hand-over Conditions sheet;
• Oversees the proper handling and maintenances of Permanently Assigned Managerial & non managerial cars usage & Administration, takes corrective action on deviations, report incidents without delay to the corresponding higher company’s officials necessary actions.
• Request and Initiate the employment, and participate on Division’s staffs & drivers Selection, on orientation and their introduction.
• Initiate and plan on provision of trainings of his /her team members and drivers (new entrant & existing) on company culture, Transport Mgt. policy & operational procedures, on their specific works, and on what expected from each employee.
• Supervise and administer the performance of Fleet Management unit- member and leading staffs under his /her supervision; viz. Vehicle drivers, Motorbike operators, car coordinators and Assistances.
• Implement the cross-checking systems of control, that Ensures company employed drivers’ being incompliance of rules and regulation, and takes disciplinary measures in consultation of HRM division.
• Make close supervision & gets updated information on proper function of all Motor Vehicle’s Gauge , Sensors and Installed GPS’s healthy function, and individual cars Daily Travel / Movement / sheet being in accordance to odometer /trip-meter/ gauge.
• Overview Company Motor Vehicle’s distances (Km) coverage, on time maintenance services and their damage’s repair work; approves the repair & maintenance work orders on request.
• Works to ensure the efficient and effective utilization of motor vehicle resources assigned under pool system and for Managerial privilege and operational purposes; fuel utilization and night halt conditions being incompliance of the policy and procedural manuals need.
• Makes periodic summery and Analyze the user’s (Divisions, section & unit’s) staffs demand and works condition with the pool system capacity of service’s and works pressure; makes necessary adjustments on number of vehicles in consultation with HR & Admin DPT head.
• Administer car supplier’s contract, ensures the company MOTI’s optimal utilization of suppliers service as per signed contract between two parties. Check and approves car suppliers each vehicle’s services summery, from daily bases to monthly one, and the proper handling, payment conditions and timely performance. 
• When it is approved, Put an order for car Supplier Company, for additional or new rent car supply specifying the type and Model of car, with starting date; and also terminate suppliers’ car when it is found necessary.  
• Facilitate and Manage materials movement / Logistic services throughout District across Regional state in boundary of Ethiopia, by using rented & company owned van / truck cars on consent /approved proposal of material movements.
• Responsibly supervise the Pool System’s Transportation Service’s healthy operation, inline of objectives of common-pond optimum utilization of Motor resources, towards smooth performances of overall company functions. In city (AA. City) movements.
• Ensures the healthy fuel supply service as standards, and confirm its consumption being in conformity with rules. Ensures the prompt replenishment of coupons and ensures the continuous fuel supply of Motor vehicles engaged on company operation.
• Overview and ensures the healthy and prompt courier transactions and mail services;
• Responsibly Manage the Post man (Motorists), and check the Motorbikes (Motorcycle) movement and services; Facilitate necessary sustainable service of Motorist movements. 
• Lead the schedule and ensures the acquisition of certifications of Company Motor Vehicles of annual technical examination (Bolo), 3rd party Insurance coverage and others on due time period. 
• Prepare and Maintain Company’s property Assets- Durable (fixed & Movable) Registration Books.
• Approves the payment requests of small & routine expenses related to Motor Vehicles Management, and checked the payment requests for higher-body approval as given delegation.
• Prepare Periodic Reports, present and submit to HR & admin DPT head.  
• And performs the related and other duties assigned to him/ her by the immediate supervisors.        

Job Requirements

Competencies / Knowledge, Ability and Skill  

• Excellent Communication skill, in person speaking and in writing in both English and Amharic languages;
• Strong analytical & problem solving skills, Attention to Detail, Deadline-Oriented, Confidentiality is very important.
• Ability to lead & manage teams; Decision-making skill; Resource optimization, Cost awareness are from required skill / experience of the candidates;
• Organization, time management, prioritizing and the ability to handle a complex, varied works at once;
• Basic computer operation (Miss-Office package) skill, knowledge of IT, and different software uses, including Amharic software applications related to the job is must.

Job Requirements qualification

• College Diploma in related field of study and 8 (eight) years of experience out of which 2 years must be on supervisory (managerial) position.
• BA or BSC Degree in related field of studies and minimum of 5 or 4 (four) years of work experience on directly related works out of which 1 (one) year must be on supervisory position.
• Only reputable & referable companies experience is acceptable, with demonstrative experiences;  
• Having Driving License with more than 2 years’ driving experience is preferable / advantageous;
• Training certificate on fleet / transport Management is made advantageous,
• Attention to detail but also the ability to see the implications for the bigger picture

How to Apply

Only qualified & interested candidates are encouraged to apply for this vacancy position:

• Please Download the link and complete it properly;
• On line Applicant: Please attaché and send: the completed Job applicants summery, with your CV & credentials copy only; - stating the position (Transport Services Management) on the subject line; to email address to “ recruitment@motiengineering.com ” making CC to ‘ Vacancy@motiengineering.com ’

Drop the completed Job applicants summery form with your, CV & copy of your credentials / document at our Office Located